Clerical

Blaine County Sheriff's Office; Northern (KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Jefferson County Sheriff's Office seeks a reliable Clerical employee to support administrative tasks across headquarters, jail, or substations. The role involves typing, data entry, and coordination with interagency transfers, with duties shifting by assignment.

The candidate should have a high school diploma or GED, be proficient in MS Excel/Word, and handle multiple priorities with integrity and composure. Work includes day and night shifts and occasional travel for training.

Qualifications

• High school diploma or GED required or 1–3 months related experience/training.
• Passing score on written examination.
• Successful oral interview.
• Background investigation.
• Knowledge of Microsoft Excel and Word to complete tasks.

Responsibilities

• Perform clerical duties as assigned across different Sheriff’s Office facilities.
• Operate standard office equipment and use Microsoft Office programs.
• Adapt to changing tasks and locations as needed.
• Maintain accuracy and attention to detail in records and reports.

Skills

Typing

Communication proficiency

Stress management

Integrity

Attention to detail

Diversity and inclusion

Self-control

Ethical conduct

Problem solving/analysis

Education

High school diploma or GED

Associate degree in business administration or related field (preferred)

Bachelor’s degree in business administration or related field (preferred)

Master’s degree in business administration or related field (preferred)

Tools

Microsoft Excel

Microsoft Word

Office suite

Job description

The Clerical employee position within the Sheriff’s Office requires an employee to possess a wealth of knowledge, some physical abilities, and organizational skills. These fundamental traits are integral to the Clerical employee position since they may be required to complete a variety of job tasks. The Clerical employee's job tasks may change often and are based upon the Clerical employee’s current assignment location and/or their interagency transfer as deemed necessary to meet the needs of the Sheriff’s Office. A Clerical employee may be required to transfer between assignments during the shift to meet the needs of the Sheriff’s Office.

The Clerical employee position within the Sheriff’s Office may entail being assigned to the headquarters building, jail facility, substation, or any other Sheriff’s Office-operated facility.

• Ethical Conduct.
• Stress Management/Tolerance/Composure:Ability to deal with multiple priority tasks at once or angry/emotionally charged citizens while maintaining their composure to complete the required job task.
• Problem Solving/Analysis/ Reasoning Ability: Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Communication Proficiency: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Diversity and Inclusion.
• Integrity.
• Self-Control.
• Attention to Detail.
• Typing and use of a computer.
• Use of Microsoft Office computer programs to complete job tasks.

Supervisory Responsibility:

This position has no direct supervisory responsibilities. However, the employee may serve as a trainer to newly hired employees or employees who were recently assigned to this position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to remain stationary for extended periods of time. The employee is required to communicate and gather information. The employee frequently is required to stand, walk, and reach with hands and arms.

The employee must frequently move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Type/Expected Hours of Work:

This is a full-time position. Some positions will require odd hours and evenings, midnights, weekends, and holidays. Standard days of work are Monday through Friday. However, the position may require work during nonstandard hours when the need arises.

Travel:

Travel in this position is very limited, although some local or out-of-the-area travel and overnight may be expected for training purposes. To meet the needs of the Sheriff’s Office, travel may be required between facilities operated by the Sheriff’s Office during a shift on occasion. Assignment to one facility does not guarantee that the Clerical employee will not be transferred on a temporary basis or permanent basis to another Sheriff’s Operated facility.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential Clerical employee job-task duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Education and/or Experience:

• High school diploma or General Education Degree. Or one to three months of related experience and/or training. Or equivalent combination of education and experience.
• A passing score on written examination.
• Successful completion of the oral interview portion of the eligibility process.
• Successful completion of a background investigation.
• Knowledge of and capability to utilize Microsoft Excel and Word programs to complete required job tasks.

Preferred Education and/or Experience:

• Prior clerical experience.
• Associate degree in business administration or a related field from an accredited college or university.
• Bachelor’s degree in business administration or a related field from an accredited college or university.
• Master’s degree in business administration or a related field from an accredited college or university.

Additional Eligibility Qualifications:

Must be able to obtain and maintain R.E.J.I.S. and M.U.L.E.S. criminal database certifications.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Employees are required to work both day and night shifts.

Much of the time spent in this position will be spent in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The noise level in the work environment is usually moderate.

The Jefferson County Sheriff's Office is an equal-opportunity employer.