Clerical Specialist

City of Alexandria, LA; Alexandria (LA); On-site; USD 28,000 - 36,000; Full time

Job summary

City of Alexandria, LA seeks a versatile clerical assistant to support an assigned function with a wide range of duties. The role involves typing, proofreading, and processing various documents, answering phones, and assisting the public with information on departmental activities.

Responsibilities include data entry, filing, maintaining records, and ensuring compliance with applicable policies. Candidates should have a high school diploma or GED and at least one year of clerical or reception

Qualifications

• High school diploma or GED required.
• At least 1 year of clerical/reception experience.
• Must type and enter data accurately.
• May require a valid driver’s license.

Responsibilities

• Type, proofread and process documents and forms from rough drafts or verbal instructions.
• Answer and screen telephone calls and provide information to callers.
• Assist the public with information on departmental activities and procedures.
• Perform general record keeping and filing, and maintain logs.
• Operate office equipment and input/retrieve data as needed.

Skills

Data entry

Reception duties

Record keeping

Education

High school diploma or GED

Tools

Copier

Fax machine

Computer

Job description

The purpose of this classification is to perform a wide variety of clerical duties in support of an assigned function.

Types, proofreads and processes a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instructions.

Performs computer data entry of data from various sources including applications and forms; inputs corrections and updates; verifies data for accuracy and completeness.

Answers and screens telephone calls; provides information and assistance to callers; forwards calls to appropriate staff; takes messages as necessary.

Assists the general public and clients; provides information on departmental activities, policies and procedures; distributes applications; provides information on referral services, as appropriate.

Performs a variety of record keeping duties including researching files, purging files, and filing documents; maintains logs and statistical records.

Operates a variety of office equipment including a copier, facsimile machine, and computer; inputs and retrieves data and text; organizes and maintains data storage and back-up.

Distributes or files computer print outs; performs various clerical duties in support of assigned functions.

Receive, sort and distribute incoming and outgoing correspondence.

Ensures compliance with all applicable rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations.

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by one (1) year of experience performing routine clerical and reception tasks; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must be able to type and enter data at a speed necessary for successful job performance. May require a valid driver's license. If license is required, must obtain a valid State of Louisiana driver's license at time of appointment and maintain throughout employment for this classification.

Applicants must supply complete and accurate information concerning their previous training and experience, including a detailed description of their work experience, the names and addresses of all previous employers, and the dates of employment. The information is subject to verification. Examination may consist of a written test, a rating of training and experience, a performance test, or any combination thereof deemed necessary to adequately screen and rank applicants. Examination notices will be sent out via email with a testing date, time, and location if applicable. If you prefer to receive text messages regarding your application update, please include a current cell phone number on your application.

Must include copies of driver's license, diploma, GED, DD214, degree, etc. with application for consideration.