Office Specialist

Desert View Schools; Yuma (AZ); On-site; USD 32,000 - 46,000; Full time

Job summary

Desert View Schools is seeking an Office Specialist to support front desk operations, answer calls, schedule appointments, manage paperwork, and maintain supplies to keep the school running smoothly.

You will be an excellent communicator, interact with parents, educators and community partners, greet visitors, handle payments, and maintain accurate student records using the school's database and filing systems.

Qualifications

• High school diploma or GED.
• Level 1 IVP DPS fingerprint clearance card.

Responsibilities

• Answers telephone, transfers calls, maintains non-data records and files, and greets visitors to the school; ensures front line control over the entrance.
• Mails student report cards, brochures, and forms.
• Assists in designing promotional and informational materials for parents.
• Provides tardy slips to students.
• Maintains records of absences and processes payments from parents or students or co-workers using the school’s technology.
• Sorts and distributes mail delivered to the school office.
• Contacts parents in case of illness or behavioral issues.
• Uses computer database or filing system to update records.
• Manages and updates the school calendar and planned tours; represents the school to visitors and stakeholders.

Skills

Excellent communicator

Multitasking

Team player

Education

High school diploma or GED

Job description

OfficeSpecialist

Our mission is to Make Good Things Happen for Other People. To keep the DVS team happy and motivated, it's important that OfficeSpecialists know how to solve problems quickly, and handle conflicts, while also encouraging teamwork. They should be great at juggling many tasks at once, such as scheduling appointments, managing paperwork, and making sure all the supplies and equipment are in stock. By fostering a positive and calm work environment, OfficeSpecialists can help everyone be more productive and creative. They should also be an excellent communicator, able to talk easily with both team members and people from other organizations, like parents, educators, and community leaders.

Essential functions of the job

• Answers telephone and addresses caller questions and concerns and transfers calls to proper individual and/or department as needed and maintains non-data records and files for the school and meet, greet, and assist visitors to the school and assure front line control over the school entrance
• Mails student report cards, school brochures, and other necessary forms.
• Assists in designing and drawing up promotional and informational materials for parents.
• Provide students with tardy slips.
• Maintains records of student absences and must be able to use the technology associated with the position in a proficient manner and accept and process payments from parents or students, or co-workers.
• Sorts and distributes mail delivered to the school office.
• Contacts parents in the event of student illness or behavioral issues.
• Uses computer database or filing system to update records as necessary.
• Manages and updates school calendar and maintains records of planned tours. Represent the school in a friendly, supportive manner consistent with the Desert View Schools culture to visitors, individuals who call the school, and to regular students and staff and support student enrollment

Essential Qualifications

• High school diploma or GED
• Level 1 IVP DPS issued Fingerprint Clearance Card