Office Clerk

Vista Charter Public Schools; Santa Ana (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Vista Charter Public Schools in Santa Ana, CA is seeking an Office Clerk to support all school administrative functions for OA I / II and assist the site administrator.

You will greet visitors, manage phone calls, help with attendance records, translate as needed, and organize student files, while maintaining a professional and collaborative environment with staff, parents, students, and community partners.

Qualifications

• BA/BS degree preferred.
• Prior experience working with students in a learning environment.
• Strong Math skills are strongly preferred.
• Bilingual in Spanish preferred.
• Intermediate proficiency in Microsoft Word, Excel, and Outlook.
• Must be flexible, positive, detail-oriented, team player and willing to learn.

Responsibilities

• Provide excellent customer service.
• Greet and assist staff, parents, students, and visitors to the school in a friendly and professional manner.
• Answer phones using a professional and courteous manner.
• Route calls appropriately.
• Take messages and distribute in a timely manner.
• Reply to general information requests with the accurate information.
• Assist with proper documentation and accuracy of attendance.
• Fax and make copies.
• Assist with typing and composing correspondence and letters.
• Responsible for making phone calls to parents.
• Assist with collecting the lunch count.
• Assist with the preparation of parent meetings.
• Translate for teachers, parents and counselors.
• Make student files.
• Organize cumulative student files.
• Other duties as assigned by site administrator

Skills

Strong Math skills

Spanish bilingual

Team player

Education

BA/BS degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

POSITION: OFFICE CLERK

JOB DESCRIPTION: The Office Clerk’s primary responsibility is the aide and support of all functions of the charter school OA I / II , in conjunction with the needs and directions given by the site administrator. The Office Clerk is passionate about the mission and commitments of VCPS and exhibits this through his/her execution of all their responsibilities and relations with all stakeholders. The Office Clerk will foster a collaborative and stimulating community culture for a diverse group of stakeholders, including administration, faculty members, board members and community partners.

REPORTS TO : SITE ADMINISTRATOR / OFFICE MANAGER

RESPONSIBILITIES :

• Provide excellent customer service
• Greet and assist staff, parents, students, and visitors to the school in a friendly and professional manner.
• Answer phones using a professional and courteous manner.
• Route calls appropriately.
• Take messages and distribute in a timely manner.
• Reply to general information requests with the accurate information
• Assist with proper documentation and accuracy of attendance
• Fax and make copies
• Assist with typing and composing correspondence and letters
• Responsible for making phone calls to parents.
• Assist with collecting the lunch count.
• Assist with the preparation of parent meetings.
• Translate for teachers, parents and counselors.
• Make student files.
• Organize cumulative student files.
• Other duties as assignment by site administrator

QUALIFICATIONS :

• BA/BS degree preferred
• Prior experience working with students in a learning environment
• Strong Math skills is strongly preferred
• Bilingual in Spanish preferred
• Intermediate proficiency in Microsoft Word, Excel, and Outlook
• Must be flexible, positive, detail-oriented, team player patient and willing to learn.
• Must be able to work in a fast paced work environment with flexibility and dedication
• At times this job may entail lifting, walking, sitting and standing for periods of time

No new employee can begin employment until all local mandated trainings are completed and the fingerprint cards areprocessed by the California Department of Justice and it is determined that there is no criminal conviction that would prohibit the employee from working with students and staff.