Office Specialist

City of Edinburg; Edinburg (TX); On-site; USD 41,328,000 - 49,594,000; Full time

Benefits offered by this job

Paid holidays

PTO

Life & ADD insurance

Retirement plan with city match

100% medical & dental

Workers compensation

FMLA

EAP

Wellness program

Fitness center access

Job summary

City of Edinburg in Edinburg, TX is seeking a dedicated Office Specialist to handle front desk reception, answer calls, greet visitors, and provide general information. You’ll perform clerical duties and assist with payroll and financial reporting in a growing city environment.

The role offers competitive pay of $15.00/hr, full benefits including medical and dental, retirement with city match, paid holidays, PTO, and FMLA; ideal for individuals who enjoy teamwork and service-minded work.

Qualifications

• High school diploma, GED or equivalency.
• Six (6) months of clerical experience.
• Must have a current valid class C driver's license from TX DPS.
• Bilingual English/Spanish preferred.

Responsibilities

• Greet callers and visitors, answer general questions, and direct customers to staff.
• Provide forms and general information to visitors and forward completed forms to management.
• Assist with payroll functions, bookkeeping and accounting procedures, invoices and purchase orders.
• Prepare daily cash receipts reports and financial reports; support other divisions as needed.

Skills

Front desk

Communication

Bilingual English/Spanish

Education

High school diploma or GED

Community college certificate (preferred)

Job description

OFFICE SPECIALIST

City of Edinburg in Edinburg, TX is actively seeking a dedicated Office Specialist to perform daily office tasks that may include front desk reception, answering, transferring calls, receiving visitors, and providing general information. Are you seeking engaging work? Do you wish to advance your career as an Office Specialist? Does working for a rapidly growing city sound appealing to you? If so, please continue reading!

The Office Specialist position earns competitive pay of $ 15.00/hr. We provide great benefits and perks, including:

• paid holidays
• paid time off (PTO)
• life & ADD insurance
• a retirement plan with a 7% employee contribution and a city match of 2 to 1
• 100%-paid medical and 100%-paid dental with optional dependent coverage
• workers compensation
• Family and Medical Leave Act (FMLA)

Additionally, we offer our employees:

• an employee assistance program (EAP)
• a healthy lifestyle program
• access to Active Edinburg fitness centers

ABOUT CITY OF EDINBURG

Edinburg is the fastest growing city in the Rio Grande Valley, with a 23% growth rate since 2010, and is among the top five fastest-growing cities in the state. It has been recognized as an all-American city four times by the National Civic League, placing it among a handful of outstanding communities in the nation. Our wonderful city has exceptional entertainment, arts & culture, recreation, and education, which makes it a great place to work.

Our employees share our dedication to the city, which is why we like to show them our appreciation for their commitment. We do this by providing competitive compensation, exceptional PTO opportunities, and other great benefits to help them lead healthy, productive lives. We care about people, and that includes both our residents and employees!

A DAY IN THE LIFE OF AN OFFICE SPECIALIST

As an Office Specialist, you spend your day greeting callers and visitors, answering general questions, and directs customers to appropriate staff. Your work typically providing forms and general information to visitors and forwards completed forms to management. Your job is essential to the city, and you refers callers or visitors to services or resources at other agencies or organizations. You are constantly on your toes and ready for any new and unexpected challenges that may arise in the city. This can include performing clerical or data entry duties to working with various software programs and telephone consoles. When you are not out in the city, you generally participate in payroll functions, bookkeeping and accounting procedures, invoices, prepare requests for quotations and purchase orders. You also ensure to provide assistance in the preparation of daily cash receipts reports and financial reports. You enjoy being helpful and have no problem providing assistance and support to other divisions within the department as needed. The city needs someone like you with skills in administrative clerical support and you finding genuine enjoyment in what you do!

QUALIFICATIONS FOR AN OFFICE SPECIALIST

• High school diploma, GED or equivalency
  • Preferred: Community college, vocational, business, technical, or correspondence school certificates
• Six (6) months of clerical experience
  • Preferred: One (1) year of clerical experience
• Must have a current valid class "C" driver's license from the Texas Department of Public Safety.
• Bilingual English/Spanish Preferred.

Are you someone who prefers hands-on work? Do you have excellent oral and written communication skills? Are you attentive to detail? Do you enjoy working as part of a team? Is dependability one of your strengths? If yes, you might just be perfect for this Office Specialist job!

Location: 78541

Applicants will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration.

Applicants must also take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense.