Office Specialist IV

City of Santa Clara; Santa Clara (CA); Sur place; USD 94 000 - 120 000; Plein temps

Résumé du poste

The City of Santa Clara is seeking an advanced administrative support class to provide department-level administrative services. This role reports to a Department Director and involves tact, discretion, independent judgment, and frequent public contact with officials, boards, businesses, and residents.

You will support policy administration, supervise clerical staff as needed, and participate in the examination process.

Qualifications

• High school diploma or GED.
• Four (4) years of progressively responsible secretarial or office administrative experience with frequent public contact.
• Proficiency in Microsoft Word and Excel.
• Possession of a valid California Class C driver’s license.

Responsabilités

• Provide administrative support to manage department functions.
• Regularly contact government officials, board or commission members, and representatives of business or community organizations, the public, and City staff to exchange information and explain policies and procedures.
• May direct work of other office staff and handle confidential information.

Connaissances

Administrative support

Office administration

Public interaction

Communication

Formation

High School diploma or GED

Outils

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Description du poste

The Department:

For more than 125 years, Silicon Valley Power (SVP) has been powering the City of Santa Clara, a community at the center of global innovation and home to some of the world's most influential technology companies. As a city‑owned, not‑for‑profit electric utility, SVP is committed to delivering reliable, affordable electricity and exceptional customer service while supporting the growth and success of our community.

At SVP, we do more than provide electricity. We power innovation, foster economic development, and help shape the future of energy. Our diverse customer base, ranging from residential neighborhoods to major technology companies and data centers, creates exciting opportunities to address complex energy challenges, develop innovative solutions, and build meaningful partnerships.

Sustainability and innovation are at the heart of our mission. Through investments in renewable energy, energy efficiency, and modern electric infrastructure, we are working to build a cleaner, more resilient energy future while maintaining the competitive rates and reliable service our customers depend on.

Joining Silicon Valley Power means becoming part of a team that is making a difference. Our employees have the opportunity to tackle emerging energy challenges, collaborate with industry leaders, and contribute to the success of one of the nation's most dynamic communities.

The Position:

This advanced administrative support class is distinguished from other City office support classes in that incumbents normally report to a Department Director with responsibilities involving the frequent use of tact, discretion, initiative, independent judgment, and political awareness. Responsibilities include regular contact with government officials, board or commission members, representatives of business or community organizations, the public, and City staff to exchange information and explain administrative policies and procedures. This position differs from other positions in the Office Specialist series in that the emphasis is on providing administrative support to manage the functions of a department. The incumbent may direct work of other office support or clerical staff.

Additional Information:

Years of experience are considered on the basis of full‑time‑equivalent experience (2080 hours per year). To receive consideration for the screening process, candidates must submit a Resume. Incomplete applications will not be considered.

Salary:

The annual salary range for this position is $93,902.28 - $119,658.60. This position may be filled at or near the minimum of the salary range.

Education and Experience

Minimum Education Requirements:

Graduation from high school or possession of a GED.

Minimum Experience Requirements:

Four (4) years of progressively responsible secretarial or office administrative experience, which required frequent public contact; and Computer proficiency in Microsoft Word and Excel.

Acceptable Substitution:

None.

License/Certifications:

Possession of a valid California Class C driver’s license.

Desirable Qualifications:

• Completion of college level courses in the areas of management, public administration, and/or supervision
• Administrative experience supporting management
• Business or secretarial training and experience dealing with government, community, and business representatives
• Proficiency in Microsoft Access and PowerPoint.

Other Requirements:

Must be able to perform all of the essential functions of the job assignment.

Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

Permanent City Employees Preference Points: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [phone] or [e-mail].