Office Services Technician - Management & Support (Houston)

Burns & McDonnell; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Burns & McDonnell in Houston seeks an Office Services Technician to keep daily office operations running smoothly. You will manage mail, shipping, conference room setups, desk moves, and front desk duties to support employee-owners and leadership.

The role involves coordinating fleet vehicle use, maintaining mail lists, assisting with facility maintenance, and providing general office support on a daily basis.

Qualifications

• High School Diploma or GED required.
• Office services experience in a corporate facility preferred.
• Must be able to lift and move packages up to 50 pounds.

Responsibilities

• Receive, sort, and deliver mail and packages.
• Prepare shipping labels and shipments with various carriers.
• Maintain employee mail recipient lists and mailbox locations.
• Coordinate scheduling and reservations of company fleet vehicles for cleaning and project use.
• Manage company fleet vehicles for cleaning, maintenance and fuel.
• Set up and break down conference rooms daily.
• Assist with new employee desk setup including lights, phones, and supplies.
• Assist with employee exits by packing desk items and returning furniture to original state.
• Communicate needs to building maintenance and management.
• Repair and maintain office and desk equipment.
• Assist with construction projects on property and office moves.
• Process employee badge photos and upload into internal systems.
• Front desk coverage during lunch breaks and greeting guests.
• Organize large-scale event setups (over 300 attendees) and AV support.
• Manage office supplies and kitchen inventory.
• Other duties as assigned.

Skills

Customer service

Detail oriented

Deadline driven

Valid driver's license

Team player

Education

High School Diploma/GED

Job description

Description

The Office Services Technician position is responsible for general activities and tasks for a specific office location that support employee-owners and leadership within the location. The Office Services Technician responsibilities and duties help to keep the day to day office logistics running smoothly.

• Receive, sort, and deliver mail to include regular mail, packages, boxes, and dry cleaning deliveries.

• Package & prepare shipping labels and shipments thru various ground and express delivery companies.

• Maintain employee-owner mail recipient list and mailbox locations.

• Coordinate schedule and reservations of company fleet vehicles for cleaning, maintenance and project use.

• Responsible for company fleet vehicles for cleaning, maintenance and gas.

• Set-up and break-down conference rooms on day-to-day basis.

• Assist with the physical set-up for a new employee's desk to include ensuring lights, phone, and outlets are working and general office supplies are provided.

• Assist with employee exits with removing, logging and packing desk items, ensuring all furniture is returned to like new state for next employee.

• Communicate to building maintenance contacts, office assistant, building management on office needs and maintenance.

• Repair and maintain miscellaneous office and desk equipment.

• Assist with construction projects on property, changes to floor plans, and office moves.

• Process employee badge and professional photographs including editing and uploading into internal systems.

• Front desk coverage for lunch breaks including multi-line phones, greeting guests, visitor check-in/check-out, routing of badge issues to security.

• Event and meeting set-up (large scale meetings over 300 people) to include beverage setup, table reconfiguration, outside vendor coordination, facilitation, attendance capturing, assistance with audio visual equipment.

• Supply management including inventory, stocking in multiple locations, rotation of old product in relation to toner, general office supplies, and kitchen supplies.

• Other duties as assigned.

• Performs other duties as assigned.

• Complies with all policies and standards.

Qualifications

• High School Diploma/GED required.

• Office services experience in a corporate facility preferred.

• Must be able to lift and move various size and weight packages (up to 50 pounds). Additional heavy lifting may done with a team member or back brace support.

• Must be customer service orientated and have a friendly demeanor.

• Must be detailed oriented.

• Must be able to meet daily deadlines.

• Must meet standards to qualify for and maintain the Company's vehicle driving privileges as outlined in the Company's Motor Vehicle Safety Policy.

• Valid driver's license required.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-TX-Houston

Schedule: Full-time

Travel: No

Job Hire Type Experienced #LI-DNI #M&S