Office Services Specialist: Beaumont Correctional Center #02116

Commonwealth of VA Careers; Virginia; Sur place; USD 37 000 - 49 000; Plein temps

Résumé du poste

Commonwealth of VA Careers is seeking an Office Services Specialist at Beaumont Correctional Center to provide mid-level administrative and clerical support, maintain records, and support the unit’s mission.

The role requires skill with Microsoft Word/Excel, data entry, filing, inventory, and strong customer service abilities to ensure timely and accurate office operations.

Qualifications

• High School Diploma or equivalent; experience in a professional office setting preferred.
• Experience using Microsoft Office (Word, Excel) for letters, memos, data entry and filing.
• Ability to organize work, meet deadlines and complete tasks in a timely manner.
• Strong communication skills with customers and staff; ability to explain information clearly.
• Ability to perform basic mathematical calculations and work with numerical data.
• Ability to set up and maintain both automated and manual filing systems.
• Ability to maintain and update inventory.

Responsabilités

• Provides mid-level administrative and clerical support to the department.
• Updates and maintains records, files and automated databases.
• Performs duties assigned by the Unit and supports agency mission.

Connaissances

Customer service

Administrative support

Office organization

Communication

Data entry

Numerical calculations

Filing systems

Inventory management

Formation

High School Diploma

Outils

Microsoft Word

Microsoft Excel

Description du poste

Title: Office Services Specialist: Beaumont Correctional Center #02116

State Role Title: Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Beaumont Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission. Updates and maintains records, files and in automated databases. Position is also responsible for additional duties and responsibilities as assigned by the Unit.

Minimum Qualifications

• High School Diploma or equivalent. Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting. Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system). Bookkeeping &/or accounting experience.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner.
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Demonstrated ability to perform mathematical calculations and work with numerical data.
• Demonstrated ability to set up and maintain automated and manual filing systems.
• Demonstrated ability to maintain and update inventory.

Additional Considerations

Prefer post-secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field. Prefer administrative experience in a criminal justice, court, or law office setting. Demonstrated skill in inputting data into an automated database other than Microsoft Office.

Background Investigation

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Electronic Application Only

This position accepts applications electronically only.

Application Deadline

Application Deadline: 11:55pm on the closing date for the position.

EEO Statement

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

Veteran Preference

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Veteran Program Information

Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: [phone]

Email: Emailed applications are not accepted.