Office Services Assistant (Hourly): P&P District #08 South Boston #W0803

Commonwealth of VA Careers; South Boston (VA); On-site; USD 23,000 - 30,000; Part time

Job summary

Commonwealth of VA Careers in South Boston is seeking an Office Services Assistant (Hourly) to provide clerical and administrative support. The role features data entry, filing, and producing administrative reports for the Dept of Corrections - Central Admin.

This hourly position is limited to 1,500 hours per year per agency (May 1–April 30) and averages no more than 29 hours per week, with no state benefits. Pay range is $16.96–$21.96 per hour, in South Boston P&P.

Qualifications

• Experience providing administrative support incl. data entry, filing and related duties.
• Recent customer service experience in a professional setting.
• Proficient in MS Office; strong keyboarding and proofreading abilities.

Responsibilities

• Provide clerical and administrative support; maintain filing systems and distribute materials.
• Enter data into forms and agency data systems; produce reports and correspondences.
• Operate multi-line phones and office equipment; meet deadlines reliably.

Skills

Data entry

Filing

Customer service

MS Office

Keyboarding

Attention to detail

Proofreading

Research

Time management

Education

Post-secondary coursework in office administration

Tools

Case-management database

Job description

Title: Office Services Assistant (Hourly): P&P District #08 South Boston #W0803

State Role Title:Admin and Office Spec II

Hiring Range: $16.96 -$21.96

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location:South Boston P&P

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides clerical and administrative support. Maintains filing systems, copies, and distributes materials, and purges inactive files. Performs keyboarding duties, entering data into forms, documents, and agency data systems. Produces administrative reports and correspondences.

This is an hourly position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The hourly employment period resets on May 1 of the following year. All hourly employees are limited to working no more than 29 hours per week on average over the 12-month period. This hourly position offers no state benefits.

Minimum Qualifications

Experience providing administrative support to include data entry, filing, and other related administrative duties in a professional setting. Recent experience providing customer service in a professional setting. Experience using MS Office applications. Keyboarding skills, attention to details, demonstrated ability to research, demonstrated proofreading ability; dependable; demonstrated ability to work efficiently in a large office, accuracy essential, demonstrated ability to meet deadlines. Due to highly confidential nature of work a police record check is conducted on applicants before employment.

Additional Considerations

Recent experience using all office equipment in addition to computers and the use of multi-line telephones. post-secondary courses in office administration or training or experience in a related field. Experience with case-management database or an automated database other than MS Office. Administrative experience in a criminal justice, court, or law office setting.

Special Instructions

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety-sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: [phone]

Inclusion and AHP Letter

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.