Office Services Specialist: Fluvanna Correctional Center for Women #00524

Commonwealth of VA Careers; Virginia; On-site; USD 37,000 - 49,000; Full time

Job summary

Commonwealth of Virginia's Department of Corrections, Central Admin, is seeking an Office Services Specialist at Fluvanna Correctional Center for Women to provide mid-level administrative and clerical support to the Food Service unit. You will update records, prep reports, and support payroll-related duties.

The role requires a high school diploma, strong MS Office skills, and the ability to organize, communicate, and maintain inventory while meeting deadlines.

Qualifications

• High School Diploma or equivalent.
• Proficient in Microsoft Word and Excel to support office tasks.
• Ability to organize work, meet deadlines and complete tasks timely.
• Skilled in communicating with customers, employees, and others.
• Ability to perform mathematical calculations and handle numerical data.
• Ability to set up and maintain filing systems.
• Ability to maintain and update inventory.
• Advance Knowledge of State Procurement and eVa.
• Experience inputting data into automated databases.

Responsibilities

• Provides mid-level administrative and clerical support to the Food Service department.
• Updates and maintains records, files and in automated databases.
• Key daily duties include keying daily duty rosters and generating overtime reports for payroll.

Skills

MS Office proficiency

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

eVa

Job description

Title: Office Services Specialist: Fluvanna Correctional Center for Women #00524

State Role Title: Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Fluvanna Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Provides mid-level administrative and clerical support to the Food Service department, while maintaining individual production requirements, in support of the unit and agency mission. Updates and maintains records, files and in automated databases. Position provides support in keying daily duty rosters and generating overtime reports to provide to payroll department for further processing. Position is also responsible for additional duties and responsibilities as assigned by the Unit.

• High School Diploma or equivalent.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner.
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Demonstrated ability to perform mathematical calculations and work with numerical data.
• Demonstrated ability to set up and maintain automated and manual filing systems.
• Demonstrated ability to maintain and update inventory.

• Advance Knowledge of State Procurement and Electronic Virginia (eVa).
• Demonstrated skill in inputting data into an automated database other than Microsoft Office.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.