Office Services Assistant

Lowenstein Sandler; Roseland (NJ); On-site; USD 52,000 - 55,000; Full time

Job summary

Lowenstein Sandler is seeking an Office Services Assistant in Roseland, NJ. Under the Office Services Manager, you will support mail operations, duplication, facilities, and supply services to ensure smooth office function.

Requirements include 2+ years in office services, a high school diploma, a valid driver's license, and 1–2 years clerical experience, preferably in a law firm. The role is Monday–Friday, 11:00 am–7:00 pm, with possible overtime, and offers a comprehensive benefits package.

Qualifications

• 2+ years of Office Services experience in a large firm/company.
• High School Diploma or equivalent.
• Valid driver's license with good driving history.
• 1-2 years' general office, clerical experience, preferably in a law firm.
• Ability to interact effectively with internal client base, always upholding a professional demeanor and demonstrating an attitude of cooperation.
• An orientation to customer service and able to work in a team environment.
• Maintain a reliable attendance record.
• Be familiar with and adhere to all firm policies and procedures.

Responsibilities

• Mailroom: sort/deliver incoming mail and packages; process outgoing overnight mail to meet client deadlines; maintain mail carts and equipment; schedule outside messenger services; coordinate in-house messenger services.
• Duplication: complete print/copy/scan projects; maintain duplication equipment; provide scanning/printing; schedule outside copy services.
• Facilities: participate in office moves and event preparation/breakdown.
• Supply: stock the supply room and copy rooms; set up supplies in new attorney offices.

Skills

Office Services

Clerical experience

Driver's license

Customer service

Team player

Education

High School Diploma or equivalent

Job description

Description

Who We Are:

Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, Roseland, Salt Lake City, San Francisco, Washington, D.C., and Wilmington. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

What You Will Do:

Under the direction of the Office Services Manager, the Office Services Assistant is responsible for a variety of tasks.

Essential Job Requirements:

Mailroom services to include:

• Sorting and delivering of incoming mail and packages.
• Packaging and processing outgoing overnight mail (i.e., FedEx, UPS, etc.) to meet client deadlines.
• Maintaining all mail carts and mail sorter bins.
• Maintaining all mail equipment in good working order.
• Scheduling of outside messenger services as required.
• Coordinating in-house messenger services (daily bank/post office and firm-related errands).

Duplication services to include:

• Completing print, copy and scan projects to meet client deadlines.
• Maintaining all duplication equipment (copy machines, binding equipment, etc.) in working order.
• Scanning/printing service as required.
• Scheduling of outside copy services as required.

Facilities projects to include:

• Participating in office and furniture set-ups/moves.
• Participating in event preparation/breakdown.

Supply services to include:

• Stocking supply room.
• Stocking copy rooms and printer areas with copy paper and supplies.
• Setting up supplies in new attorney offices.

Skills, Knowledge, and Abilities:

• 2 + years of Office Services experience in a large firm/company.
• High School Diploma or equivalent.
• Valid driver's license with good driving history.
• 1 - 2 years' general office, clerical experience, preferably in a law firm.
• Ability to interact effectively with internal client base, always upholding a professional demeanor and demonstrating an attitude of cooperation.
• An orientation to customer service and able to work in a team environment.
• Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods.
• Be familiar with and adhere to all firm policies and procedures.

Cognitive Skill Requirements:

• Reading of documents, both hard-copy and electronic version. Documents may be memoranda, emails, instructions, directions, etc.
• Detailed work - entering data into computer database, accurate filing, and distribution of correspondence.
• Confidentiality - must always keep firm-related matters in confidence.
• Verbal communication - must be able to effectively communicate with internal client base to respond to needs, requests and provide status as needed.
• Client contact - internal client base, must have a professional demeanor and appearance.
• Continuous interruptions - flexibility with work tasks and flow is essential.

Physical Skills Requirements:

• Lifting mail packets to put into mailcart, lift out of cart to deliver.
• Carrying of mail packets to different departments.
• Pushing mail cart.
• Standing on feet for long periods of time to complete copy projects.
• Lifting and moving heavy boxes.
• Moving furniture.
• Strong sensory abilities appropriate for the position.

Office Location:

Roseland, NJ (In-person)

Schedule:

Monday through Friday, 11:00 a.m. - 7:00 p.m. (Work hours may vary and may include overtime.)

Amount of Travel Required:

Miscellaneous bank, post office and local messenger runs as needed.

The expected salary range for candidates meeting the requirements of this position is $52,000 to $55,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

Disclaimers:

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.