Office Services Specialist

HGA; Milwaukee (WI); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Office Services Specialist to enhance operational efficiency in their Milwaukee office. This role involves managing shipping and receiving tasks, ensuring office supplies are stocked, and maintaining a tidy workspace. Ideal candidates will thrive in a dynamic environment, demonstrating strong customer service skills and attention to detail. Join a collaborative team dedicated to innovative design solutions and enjoy a competitive hourly rate along with a robust benefits package, including bonuses and health insurance. This is an exciting opportunity to contribute to a company that values equity and sustainability.

Benefits

401(k) Guaranteed Contribution

Paid Parental Leave

Medical Insurance

Dental Insurance

Life Insurance

PTO

Short- and Long-term Disability Programs

Annual Bonus

Success Sharing Bonus Program

Qualifications

• High School diploma or equivalent required.
• Experience in customer service and shipping/receiving environments.
• Proficient in Microsoft Office Suite.

Responsibilities

• Ensure copiers are operational and manage office supplies.
• Handle shipping, receiving, and inventory management.
• Perform catering functions and maintain common areas.

Skills

Customer Service Experience

Shipping and Receiving

Detail-oriented

Microsoft Office Suite

Ability to Lift Heavy Items

Problem Solving

Multi-tasking

Education

High School Diploma or Equivalent

Job description

Office Services Specialist

Job Locations

US-WI-Milwaukee

Job ID

2025-3103

Category

Operations

Position Type

Hourly

# of Openings

1

Posted Date

6 hours ago(5/5/2025 12:27 PM)

Overview:

HGA is an award-winning interdisciplinary firm with a strong commitment to collaborative design solutions. We are currently seeking an Office Service Specialist who can provide operations functions in one or all of the following areas: shipping and receiving product and supplies; sort, distribute, and handle incoming and outgoing packages, boxes, mail, FedEx, and UPS; operate postage machine; and order all supplies for the Office Services office which supports the broader Milwaukee office.

In this role you will:

Ensure copiers are working properly including inspecting daily, adding paper as necessary, clearing jams, and contacting technical support.
• Verifies AP invoices
• Place orders and receives all office services supplies and maintains records for management reports and inventories of supplies needed.
• Filing accurately and timely
• Stocking kitchens, common areas and conference rooms
• Perform catering functions including ordering and delivering food and beverages
• Maintain inventory of catering, beer, and wine; stocking daily
• Manage storage areas
• Work with team to ensure common areas are neat and tidy
• Handles printing, scanning and archive requests, as needed
• Backup to Receptionist for lunch coverage
• Hours of work will vary due to business needs
• Special projects, as assigned

You will need to have:

• High School diploma or equivalent
• Experience working in a customer service environment
• Experience working in a shipping and receiving environment
• Ability to learn quickly
• Detail-oriented
• Ability to work well under pressure, multi-task, problem solve and prioritize
• Proficiency in Microsoft Office Suite
• Must be able to lift heavy items up to 75 lbs
• Deliver project samples throughout the day to designated locations

Salary Information:

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA's robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Hourly rate: $20.00 - $26.00/hr

Additional Information:

Equity

Equity is a living, breathing part of who we are and what we do at HGA. Our goal is to ensure that every employee brings their authentic self to work, feels a sense of belonging and works collaboratively to support each other.

Sustainability

We are committed to meeting our clients' sustainability goals as well as challenging our industry. We aim to develop the expertise and research to push beyond net zero energy to positive energy; from neutral effect on health, safety, and resources to a positive one. As the need and desire for sustainability environments grow, so does the focus on high-performance buildings with sound data that we can share back with clients and our design teams.

Application Requirements

Click on Apply and submit your resume, portfolio, and cover letter.

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