Office Services - Receptionist

IST Management Services; Phoenix, Saint Charles (AZ, MO); On-site; USD 10,000 - 60,000; Full time

Job summary

IST Management Services is seeking a professional Receptionist for a Legal Office Environment in Central Phoenix. The role requires exceptional customer service skills and a professional demeanor as the first point of contact for clients and staff. Responsibilities include managing communications, providing administrative support, and maintaining a positive company image. The position offers a consistent schedule and competitive compensation.

Benefits

Medical

Dental

Vision

Paid Time Off

Qualifications

• Understanding of Microsoft office suite of programs.
• Demonstrated customer service skills and the ability to multi-task.

Responsibilities

• Serve as the first point of contact for the firm and check in all guests.
• Provide administrative support, as needed.

Skills

Customer Service

Organizational Skills

Interpersonal Skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Overview

We are seeking driven, professional Receptionist to join our team in a Legal Office Environment. As the first point of contact for clients, vendors, and staff, this position requires a consistent demonstration of kindness, respect, and professionalism. Customer services skills are a must to ensure total customer satisfaction through understanding of expectations, policies and procedures.

Location: Central Phoenix Law Firm

Schedule: Weekdays 8:30 AM - 5:30PMCompensation: $16.00 - $16.00

Benefits: Medical, Dental, Vision, Paid Time Off

Who We Are

IST Management is a business process outsourcing and e-Discovery company. We have over 1,800 employees and have been in business for over 25 years, with operations in over 38 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We’ve been honored as one of the Nation’s Best & Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we’ve made the INC 5000 list. We’re a proud partner of the Military Spouse Employment Partnership through our nation’s Department of Defense and have joined them in their “Hiring Our Heroes” mission which seeks to hire 100,000 active and former service members in 2020.Check out istmanagement.com for more info on us!

Responsibilities

• Serve as the first point of contact for the firm and check in all guest
• Maintain a professional appearance and provide a positive company image (exceptional interpersonal and phone skills are a must)
• Sort and distribute communications in a timely manner;
• Work collaboratively while taking direction from attorneys and other staff
• Provide administrative support, as needed (accounting department)
• Ensure meeting rooms are clean and available for use when reservations are made

• Proficient in the use of Microsoft Word, Excel and Outlook.
• Must be prompt, responsible, reliable and maintain confidentiality.

Qualifications

• Understanding of Microsoft office suite of programs
• Understanding of Adobe Acrobat
• Strong organizational skills
• Demonstrated customer service skills and the ability to multi-task and meet deadlines.
• Detail oriented, highly organized and quality conscious.
• Availability to work additional hours.
• Knowledge of reprographics, binding and finishing equipment, mail services and workflow processes.
• High school diploma or equivalent
• Willingness to submit to a pre-employment drug screening and criminal background check

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-teamPlease respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.