Office Services & Logistics Coordinator

Transylvania University; Lexington (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Transylvania University in Lexington, KY is seeking an Office Services Coordinator to manage mail services, office supplies, and campus transportation. You will coordinate centralized purchasing for departments and support the campus with vendor relations and cost saving measures.

The role requires strong organizational skills, attention to detail, and experience with inventory management and basic contract administration.

Qualifications

• High school diploma or equivalent and three years of experience in a related field.

Responsibilities

• Sort, prepare and process all incoming and outgoing US mail, campus mail and parcels.
• Sell stamps, postcards, envelopes and shipping services to faculty, staff and students.
• Responsible for mail machines and associated contracts. Ensure machine functionality and maintain postage balances.
• Report monthly postage and shipping fees for departmental charges.
• Serve as campus operator.
• Manage inventory of general supplies and monthly expenses for departmental charges.
• Coordinate purchases of large-ticket items not requiring an RFP and assist with RFPs for specialized goods/services.
• Manage requests for personal vehicle usage and rental cars in accordance with university policies.
• Manage Fleet Cards program including ordering and auditing cards for compliance.
• Assist with insurance claims involving university-owned vehicles as needed.

Education

High school diploma or equivalent

Job description

Transylvania University in Lexington, KY is seeking an Office Services Coordinator to manage mail services, office supplies, and campus transportation. You will coordinate centralized purchasing for departments and support the campus with vendor relations and cost saving measures.

The role requires strong organizational skills, attention to detail, and experience with inventory management and basic contract administration.