Office Services Lead – Law Firm Operations

Freeman Mathis & Gary, LLP; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Health insurance (medical, dental, and

HSA and FSA plans available

Work-life balance

Generous PTO policy

401(k) plan with employer contribution

Life insurance and long-term disabled

Employee Assistance Program

Year-end bonuses and referral programs

Job summary

Freeman Mathis & Gary, LLP is seeking an enthusiastic Office Services Supervisor to join our Chicago, Kansas City or Dallas team. The role oversees office services, including vendors, supplies, and shared spaces, ensuring efficient operations and cost control. Strong leadership and communication are essential.

Requirements include a Bachelor’s Degree and at least two years of clerical experience, with up to 20% travel. We offer competitive compensation and a comprehensive benefits package.

Qualifications

• Bachelor’s Degree in any field.
• At least two years of progressively responsible clerical experience required.
• Strong supervisory and leadership skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and delegate when appropriate.
• Ability to function well in a high-paced work environment.
• Proficient with standard business equipment and document management systems.
• Willingness to travel up to 20% by flight.

Responsibilities

• Oversee the work product of Office Service Coordinators, ensuring daily tasks and projects are completed timely.
• Manage timekeeping and attendance records for Office Service Coordinators.
• Assist with training of new hires and guidance on office inquiries.
• Collaborate with Administrative Managers to maintain effective office spaces.
• Set up newly acquired offices or office space.
• Assist Administrative Managers with vendor coordination.
• Maintain records and ensure adherence to FMG policies for office services.
• Create uniform service delivery across FMG offices.
• Ensure offices are clean and reflect Firm standards.
• Perform other related duties as assigned.

Skills

Supervisory leadership

Office administration

Time management

Communication skills

Microsoft Office Suite

Vendor coordination

Travel coordination

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Freeman Mathis & Gary, LLP is seeking an enthusiastic Office Services Supervisor to join our Chicago, Kansas City or Dallas team. The role oversees office services, including vendors, supplies, and shared spaces, ensuring efficient operations and cost control. Strong leadership and communication are essential.

Requirements include a Bachelor’s Degree and at least two years of clerical experience, with up to 20% travel. We offer competitive compensation and a comprehensive benefits package.