Office Services Supervisor

Freeman-Mathis-and-Gary,-LL; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Work-life balance

Generous PTO policy

Employee Assistance Program

Job summary

Freeman Mathis & Gary, LLP in Chicago seeks an enthusiastic Office Services Supervisor to oversee office services, vendors, supplies and the maintenance of conference rooms, kitchens, and lobbies.

You will support Administrative Managers, supervise Office Service Coordinators, manage timekeeping and training, and help ensure efficient, safe, and cost‑effective operations across FMG offices.

Qualifications

• At least two years of progressively responsible clerical experience.
• Excellent time management skills with the ability to meet deadlines.
• Ability to prioritize tasks and delegate when appropriate.
• Basic understanding of how to operate standard business equipment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive) and document management systems.
• The position requires travel up to 20% by flight.

Responsibilities

• Oversee the work product of Office Service Coordinators, ensuring daily tasks and projects are completed in a timely and effective manner.
• Manage timekeeping and attendance records for Office Service Coordinators including PTO requests, timecard adjustments and approvals.
• Assist with coordinating training of new hires and providing guidance regarding appropriate responses to employee office inquiries
• Collaborate with Administrative Managers to ensure effective office spaces are managed for an efficient, safe, and productive operating environment
• Assist Administrative Managers with vendor coordination
• Maintain records and ensure FMG operations policies and procedures are followed in respect to office services
• Create a uniform service delivery to all FMG office locations
• Ensure offices are clean and represent the Firm standards of representation
• Performs other related duties as assigned

Skills

Clerical experience

Time management

Prioritization

Office equipment

MS Office

Document management

Travel up to 20%

Tools

Microsoft Office Suite

Document management systems

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic Office Services Supervisor to join our Chicago, Kansas City or Dallas team. The Office Services Supervisor assists in overseeing the firm’s office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firms exceptional standards for productive office space. The Office Service Supervisor supports the Administrative Managers and supervises the daily tasks of Office Service Coordinators to ensure efficient operations, service delivery, and expense control.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious,Approachable,Respectful,TeamOriented
• Accountable,TakesOwnership,CorrectsMistakes
• Organized,Timely,Confidential,Responsive(within24hours)
• Oversee the work product of Office Service Coordinators, ensuring daily tasks, projects, and other assignments are completed in a timely and effective manner
• Manages timekeeping and attendance records for Office Service Coordinators including PTO request, timecard adjustments and approvals.
• Assist with coordinating training of new hires and providing guidance regarding appropriate responses to employee office inquiries
• Collaborate with Administrative Managers to ensure effective office spaces are managed for an efficient, safe, and productive operating environment
• AssistAdministrativeManagerswithvendorcoordination
• Maintains records and ensures FMG operations policies and procedures are followed in respect to office services
• CreatesauniformservicedeliverytoallFMGofficelocations
• Ensures offices are clean and represent the Firm standards of representation
• Performsotherrelateddutiesasassigned

Education,Experience,andSkills:

• At least two years of progressively responsible clerical experience required
• Excellenttimemanagementskills,withaprovenabilitytomeetdeadlines
• Abilitytoprioritizetasksandtodelegatethemwhenappropriate
• Basicunderstandingofhowtooperatestandardbusinessequipment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems.
• Thepositionrequirestravelupto20%byflight.

Whatweofferyou

• Work-lifebalance
• GenerousPTOpolicy
• EmployeeAssistanceProgram

EEOStatement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.