Operations Lead – Office Services & Facilities

Freeman Mathis & Gary, LLP; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

HSA/FSA plans

Work-life balance

Generous PTO

401(k) with match

Life insurance

Employee Assistance Program

Bonuses

Job summary

Freeman Mathis & Gary, LLP is seeking an energetic Office Services Supervisor to join our Dallas, Kansas City, or Chicago team. The role oversees office services such as vendors, supplies, and maintenance of shared spaces to uphold FMG’s standards of a productive workplace.

The supervisor will manage Office Service Coordinators, assist with training, and coordinate with Administrative Managers to maintain efficient, safe environments across FMG offices. Travel up to 20% is required.

Qualifications

• Two years of progressively responsible clerical experience required.
• Strong supervisory and leadership skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with a proven ability to meet deadlines.

Responsibilities

• Oversee the work product of Office Service Coordinators, ensuring daily tasks, projects, and other assignments are completed in a timely and effective manner.
• Manages timekeeping and attendance records for Office Service Coordinators including PTO request, timecard adjustments and approvals.
• Assist with coordinating training of new hires and providing guidance regarding appropriate responses to employee office inquiries.
• Collaborate with Administrative Managers to ensure effective office spaces are managed for an efficient, safe, and productive operating environment.
• Sets up newly acquired offices or office space.
• Assist Administrative Managers with vendor coordination.
• Maintains records and ensures FMG operations policies and procedures are followed in respect to office services.
• Creates a uniform service delivery to all FMG office locations.
• Ensures offices are clean and represent the Firm standards of representation.

Skills

Supervisory skills

Leadership

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

Time management

Task prioritization

High-paced environment

MS Office proficiency

Education

Bachelor's degree

Tools

Microsoft Office Suite

Document management systems

Job description

Freeman Mathis & Gary, LLP is seeking an energetic Office Services Supervisor to join our Dallas, Kansas City, or Chicago team. The role oversees office services such as vendors, supplies, and maintenance of shared spaces to uphold FMG’s standards of a productive workplace.

The supervisor will manage Office Service Coordinators, assist with training, and coordinate with Administrative Managers to maintain efficient, safe environments across FMG offices. Travel up to 20% is required.