Office Services & HR Support Coordinator

Gottlieb and Greenspan; New Jersey; On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental, Vision and Life Insurance – 1

401(k)

Profit Sharing

Paid Holidays

Earned Sick Leave

Team-focused culture

Job summary

Gottlieb & Greenspan seeks an Office Services Coordinator to ensure smooth day-to-day office operations in Bergen County. You will support HR, handle facilities, front desk duties, and cross-functional projects, driving a welcoming, efficient environment.

Ideal candidates have 2–4 years in administrative roles, strong MS Office skills, and the ability to manage confidential information with discretion. A collaborative, client-focused approach is essential in this boutique law firm.

Qualifications

• Associate degree or equivalent required.
• 2-4 years of experience in an administrative/office operations role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to handle sensitive and confidential information with discretion.
• Facilities coordination experience preferred.
• Project coordination or project management experience a plus.
• Highly organized with strong attention to detail.
• Proactive with ability to anticipate needs and prioritize.
• Strong written and verbal communication; customer-service oriented.
• Adaptable, resourceful, and able to manage multiple priorities.

Responsibilities

• Oversee daily office operations to keep a professional, efficient workplace.
• Coordinate facilities needs including supplies and vendor services.
• Manage access, safety procedures, and compliance initiatives.
• Front desk duties: answer calls/emails, greet visitors, coordinate meetings.
• Provide administrative support across departments, including scheduling and travel.
• Support HR administrative tasks such as file management and onboarding logistics.
• Assist with expansion projects, relocations, and space planning.
• Offer cross-functional support and process-improvement initiatives.

Job description

Gottlieb & Greenspan seeks an Office Services Coordinator to ensure smooth day-to-day office operations in Bergen County. You will support HR, handle facilities, front desk duties, and cross-functional projects, driving a welcoming, efficient environment.

Ideal candidates have 2–4 years in administrative roles, strong MS Office skills, and the ability to manage confidential information with discretion. A collaborative, client-focused approach is essential in this boutique law firm.