Multi-Location Office & Facilities Manager

Gottlieb-and-Greenspan; Fair Lawn (NJ); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance (employer paid)

Dental Insurance (employer paid)

Vision Insurance (employer paid)

401(k) with Employer Contributions

Profit Sharing

Cash Balance Plan

Paid Time Off

Job summary

Gottlieb & Greenspan, a leading healthcare-reimbursement litigation law firm, seeks an Office Operations Manager to oversee Paramus and Fair Lawn operations. You will steward facilities, vendor relations, procurement, and workplace systems to deliver a professional, efficient environment across both offices.

In this role you will implement SOPs, manage RingCentral and other systems, lead Office Services Coordinators, and partner with HR, IT, and Finance on operational initiatives.

Qualifications

• 5+ years of experience in office management, office operations, workplace services, or business administration.
• Experience managing multiple office locations preferred.
• Strong organizational and project management skills.
• Experience managing vendors, service providers, and operational budgets.
• Ability to work onsite Monday through Friday.

Responsibilities

• Own the day-to-day operation of the Paramus and Fair Lawn offices.
• Ensure a professional, organized, and welcoming environment for employees, clients, candidates, and visitors.
• Oversee reception and front-of-house operations across locations.
• Manage conference room operations, scheduling support, and meeting readiness.
• Coordinate office communications, workplace announcements, and operational updates.
• Support employee engagement initiatives, office events, celebrations, and firm-sponsored activities.

Skills

Office management

Vendor management

Project management

Customer service

Communication

Tools

RingCentral

Facilities software

Job description

Gottlieb & Greenspan, a leading healthcare-reimbursement litigation law firm, seeks an Office Operations Manager to oversee Paramus and Fair Lawn operations. You will steward facilities, vendor relations, procurement, and workplace systems to deliver a professional, efficient environment across both offices.

In this role you will implement SOPs, manage RingCentral and other systems, lead Office Services Coordinators, and partner with HR, IT, and Finance on operational initiatives.