Office Services & Governance Administrator

Trident Trust; Charlotte Amalie (United States Virgin Islands); On-site; USD 42,000 - 64,000; Full time

Job summary

Trident Trust in the US Virgin Islands seeks an administrative professional to deliver front-office and governance support. You will manage reception, coordinate office operations, assist the General Manager, and support formations, regulatory filings, and records management for USVI entities.

Ideal candidates have 1–3 years in corporate services, strong MS Office skills, excellent communication, and the ability to handle confidential information with discretion.

Qualifications

• 1-3 years in corporate services, fiduciary administration, or similar field.
• Strong understanding of USVI corporate structures, EC/LLC statutory requirements, and registered agent functions
• Ability to handle sensitive documents and keep confidential
• Strong organizational and multitasking skills.
• Experience in office administration, operations, or accounting support.
• Excellent communication skills and attention to detail.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.
• Reliable, proactive, and able to work independently.
• At least a High School Diploma.

Responsibilities

• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed
• Assist with formation processes: drafting incorporation documents, filing applications, coordinating registered agent appointments.
• Maintain statutory records and prepare routine corporate documents.
• Process government filings, annual franchise taxes, and document retrieval requests.
• Support due diligence and KYC documentation reviews.
• Maintain accurate time and labor records per USVI law

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

High School Diploma

Tools

Microsoft Office

Job description

Trident Trust in the US Virgin Islands seeks an administrative professional to deliver front-office and governance support. You will manage reception, coordinate office operations, assist the General Manager, and support formations, regulatory filings, and records management for USVI entities.

Ideal candidates have 1–3 years in corporate services, strong MS Office skills, excellent communication, and the ability to handle confidential information with discretion.