Office Services & Events Coordinator

Barnes-&-Thornburg-LL; Columbus (OH); On-site; USD 38,000 - 54,000; Full time

Job summary

Barnes & Thornburg is seeking an Office Services and Events Assistant in Columbus to support IT functions, processing invoices in Emburse, maintaining office lists, and providing reception coverage. The role also assists with conference room setup, supplies, and general office maintenance to ensure smooth daily operations.

The ideal candidate has 1–2 years’ experience in office environments, strong communication skills, and the ability to lift up to 40 lbs.

Qualifications

• Excellent telephone skills, verbal and written communication, and MS Office proficiency.
• Ability to read, write, and follow basic directions.
• Approximately one to two years on the job experience as a receptionist, office assistant, or secretary.
• Ability to organize and prioritize numerous tasks with minimal supervision.
• Interpersonal skills to communicate in person, by e-mail, and by telephone with courtesy and tact.
• Ability to lift boxes and other items up to 40 lbs.

Responsibilities

• Provide IT support to the office including troubleshooting equipment and coordinating with IT personnel.
• Process invoices and expense reimbursements in Emburse.
• Maintain office personnel lists, keycard security lists, layouts, and assignment lists.
• Provide receptionist support during breaks and vacations, and assist at the reception station when needed.
• Assist with managing kitchen and office supply inventories and stock rooms.
• Stock photocopiers with supplies and coordinate vendor relationships for supplies and service.
• Assist with set up and break down of conference rooms for meetings, including food items and after-hours support.
• Assist with maintenance requests and scheduling, and maintain relationships.
• Clean visitor offices and prepare spaces for new hires and visitors.
• Assist with overflow legal activities including printing, mailings, binders, conflicts checks, and file creation.
• Perform closing duties of all office areas.
• Other duties as assigned.

Skills

Telephone skills

Verbal & written communication

Microsoft Office

Organization

Job description

Barnes & Thornburg is seeking an Office Services and Events Assistant in Columbus to support IT functions, processing invoices in Emburse, maintaining office lists, and providing reception coverage. The role also assists with conference room setup, supplies, and general office maintenance to ensure smooth daily operations.

The ideal candidate has 1–2 years’ experience in office environments, strong communication skills, and the ability to lift up to 40 lbs.