Office Services Coordinator/Receptionist

Finch, Thornton & Baird, LLP; San Diego (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Finch, Thornton & Baird, LLP in San Diego seeks an entry-level administrator to join our team. This position is non-remote, 40 hours per week, in-office, with opportunities to grow.

The role covers front-desk duties, conference center management, filing, and database updates, requiring a friendly, professional demeanor and strong Microsoft Office skills. Ideal for career-minded candidates with interest in legal support.

Qualifications

• Legal experience or paralegal certificate preferred.
• Friendly, professional personality.
• Proficient with Microsoft Outlook, Word, and Excel.
• Excellent oral and written communication.
• Strong organizational and time-management skills.

Responsibilities

• Answering and transferring all incoming lines.
• Managing our busy conference center.
• Distributing incoming faxes via e-mail.
• Welcoming all guests that enter our suite.
• Managing the firm’s database, updating contact information, captions, proofs, and opening matters.
• Cross-train with Administrative Assistants and assist in front-desk projects.

Skills

Communication Skills

Organizational Skills

Time Management

Friendly Demeanor

Legal experience

Education

Paralegal certificate

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

San Diego based law firm, with 31 attorneys and growing, seeks someone who can wear many hats to join our team. This is a great entry-level opportunity for the right candidate - with excellent growth potential and a great team of people to work with. We are seeking an individual with long-term, career-minded aspirations to work 40 hours per week, in person, in the office (not a remote position).

Responsibilities

• answering and transferring all incoming lines,
• managing our busy conference center,
• distributing incoming faxes via e-mail
• welcoming all guests that enter our suite.
• managing the firm's database. This entails updating contact information such as
  • change of addresses,
  • captions,
  • proofs
  • opening all matters.
• Cross-train with Administrative Assistants and assist in projects that can be done at front desk

Qualifications

• Previous legal experience and/or paralegal certificate preferred, but not mandatory
• Friendly, professional personality
• Skilled proficiency with Microsoft Outlook, Word, and Excel
• Excellent oral and written communication
• Strong organizational and time-management skills

Qualifications