OFFICE SERVICES CLERK STATEWIDE

State of Maryland; Maryland; On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Telework eligibility

Health, dental & vision benefits

Paid leave & holidays

Job summary

State of Maryland seeks an Office Services Clerk to support agency operations by reviewing, verifying and interpreting information to make determinations in accordance with applicable policies and laws. The role involves processing documents, responding to inquiries, maintaining files and preparing routine reports, with opportunities for telework and a comprehensive benefits package.

Applicants should have a high school diploma or GED and at least one year of clerical experience, plus

Qualifications

• High school diploma or GED required.
• At least one year of clerical experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to provide complete and accurate information in applications.

Responsibilities

• Review, verify and interpret information in records and documents to determine compliance with policies.
• Process permits, licenses, vouchers, invoices, or other program documents per regulations.
• Respond to inquiries and resolve discrepancies in records and documents.
• Explain determinations to clients, staff and the public as needed.
• Maintain and update files, logs, schedules and records; prepare routine reports.

Skills

Microsoft Office Suite

Word

Excel

Data entry

Communication

Attention to detail

Education

High school diploma or GED

Tools

Google Workspace

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

Grade

ASTD8

Location of Position

STATEWIDE

Current Vacancy At

Baltimore City Department of Social Services

Family Investment Administration

2000 N. Broadway

Baltimore, MD 21213

Main Purpose of Job

An Office Services Clerk is the full performance level of work performing diverse clerical duties which support agency operations and require the review, verification and interpretation of information in order to make determinations and resolve problems in accordance with policies, regulations and laws applicable to agency programs. Employees in this classification do not supervise.

Position Duties

Examples Of Work

• Reviews, verifies and interprets information in records, applications and other documents by using knowledge of agency policies and procedures to determine if appropriate procedures have been followed and to resolve problems;
• Processes and issues permits, licenses, vouchers, exemptions, invoices or other documents pertinent to agency programs and based on application of regulations and procedures to factual information;
• Responds to inquiries, makes determinations and resolves problems relative to inaccurate or incomplete information and discrepancies in various records and documents being processed;
• Explains basis of determinations to workers in other offices and agencies, clients or their representatives and the general public;
• Collects fees, makes corrections to payments owed or due, posts fees and payments to accounts and keeps financial records not requiring knowledge of bookkeeping or accounting;
• Assembles and verifies data and compiles information in order to prepare routine statistical and status reports;
• Updates and maintains files, logs, schedules, rosters and records;
• Composes routine correspondence to provide or request essential information, explain the status of requests and the procedures to be followed;
• Recommends changes in office procedures as necessary to improve office efficiency;
• Uses computer software applications to enter, edit, validate, search, retrieve and update information and may design, edit or format reports, graphs and charts;
• May type correspondence, reports, schedules and other material using a keyboard of a personal computer;
• Performs other related duties.

Minimum Qualifications

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing clerical duties.

Notes

• Candidates may substitute 30 credit hours of education at an accredited college or university for one year of the required experience.
• Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

• Six months of experience handling confidential documentation.
• Six months of experience answering inquiries from internal and external customers.
• Six months of experience using Microsoft Office Suite, Word, Excel, PowerPoint, and Google email accounts.
• Six months of experience drafting correspondence, data entry, and/or reports.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

We thank our Veterans for their service to our country and encouraged them to apply.