Office Services Associate

Opensity Solutions; Atlanta (GA); On-site; USD 28,000 - 30,000; Full time

Job summary

Opensity Solutions is seeking an Office Services Associate in Atlanta to support the daily operation, maintenance, and presentation of the workplace. The role centers on facilities coordination with janitorial and maintenance providers and managing office resources.

You'll also handle meetings, events, and employee requests, taking ownership of issues to maintain a clean, safe, and professional environment. This position is full-time, with standard weekday hours.

Qualifications

• Strong organizational, problem‑solving, and follow‑through skills.
• Customer service and interpersonal communication strengths are essential.
• Ability to prioritize multiple workplace and facilities needs throughout the day.
• Comfortable working independently and taking ownership of operational issues.

Responsibilities

• Take primary responsibility for the day‑to‑day organization, upkeep, and professional presentation of the office.
• Coordinate with janitorial staff, maintenance personnel, and other service providers to support cleaning, repairs, and general upkeep.
• Serve as a point of contact for facilities‑related issues and follow through with resources until resolved.
• Coordinate external vendors and service providers and ensure services are delivered timely and to standard.
• Monitor vendor performance and address service issues or discrepancies.
• Proactively identify opportunities to improve facilities services and the employee experience.
• Monitor and maintain office supplies, pantry products, and other essential resources.
• Restock supplies and maintain inventory levels.
• Maintain organized filing systems.
• Assist with onsite meetings, events, and conferences; prepare rooms and materials.

Skills

Organization

Problem solving

Customer service

Interpersonal communication

Prioritization

Independence

Ownership

Job description

About Us

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Job Title

Office Services Associate

Location

2858 Woodcock Blvd., Atlanta, GA 30341

Client Support

Wipro

Pay Range

$20.00–$22.00 per hour

Schedule

Monday–Friday, 9:00 AM–6:00 PM

Employment Type

Full-Time

Job Description Summary

The Office Services Associate is a facilities-focused position responsible for supporting the daily operation, maintenance, organization, and overall presentation of the Wipro Atlanta workplace. A significant portion of the role involves facilities coordination, including working with janitorial and maintenance providers, monitoring workplace conditions, coordinating vendors, managing office and pantry supplies, and addressing day-to-day facility needs. The position also provides office services support across meetings, events, workplace organization, and employee requests. The successful candidate will be hands‑on, service‑oriented, and comfortable taking ownership of facilities‑related issues to help maintain a clean, safe, professional, and efficiently operated workplace.

Key Responsibilities

Facilities & Workplace Operations

• Take primary responsibility for the day‑to‑day organization, upkeep, and professional presentation of the office.
• Conduct regular observations of the workplace and identify facilities, maintenance, cleanliness, or repair needs requiring attention.
• Coordinate with janitorial staff, maintenance personnel, and other service providers to support cleaning, repairs, and general workplace upkeep.
• Serve as a point of contact for facilities‑related issues and follow through with the appropriate internal or external resources until resolved.
• Coordinate external vendors and service providers and help ensure contracted services are delivered timely and to expected standards.
• Monitor vendor performance and address service issues or discrepancies as appropriate.
• Proactively identify opportunities to improve facilities services, workplace organization, and the overall employee experience.

Office Services & Supplies

• Monitor and maintain office supplies, stationery, pantry products, and other essential workplace resources.
• Restock supplies as needed and coordinate replenishment to maintain appropriate inventory levels.
• Maintain organized physical and digital filing and storage systems.
• Respond promptly and professionally to employee questions, requests, and concerns related to office and facilities services.

Meetings & Events

• Assist with onsite meetings, events, and conferences.
• Coordinate room setup, catering, audiovisual requirements, and other logistical needs.
• Prepare meeting rooms, presentation materials, and other resources in advance.
• Collaborate with internal teams to support successful onsite events and meetings.

Qualifications

• Prior experience in facilities, workplace operations, office services, property support, administrative operations, or a related environment preferred.
• Experience coordinating with maintenance, janitorial, vendors, or other facilities service providers preferred.
• Strong organizational, problem‑solving, and follow‑through skills.
• Strong customer service and interpersonal communication skills.
• Ability to prioritize multiple workplace and facilities needs throughout the day.
• Comfortable working independently and taking ownership of operational issues through resolution.
• Professional, dependable, hands‑on, and service‑oriented approach.

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.