Office Services Assistant Entry Level

SERVICES ON-SITE; Miami (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

Services On-Site is hiring an Office Services/Floater Assistant to provide onsite support at client offices, with Coral Gables as the primary location. This entry-level role demands strong communication and the ability to manage routine document handling, mail, and office tasks.

Responsibilities include office rounds, filing, scanning, routing, and ensuring customer service excellence while supporting daily administrative duties.

Qualifications

• Excellent communication both verbal and written.
• Customer Service Experience.
• Strong organizational and multi-tasking abilities.
• Disciplined and a willingness to learn.
• Professional appearance and demeanor.
• Comfortable with PC and Microsoft Suite environments.

Responsibilities

• Provide assistance at various client offices; the primary work location is Coral Gables.
• Document Services – Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents)
• Mail – Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.)
• Office Rounds - Pick-up and delivery of Copy/Scanning work, Mail and/or packages.
• Administrative tasks – Assist Office Administration in daily tasks or follow ups on client matters or office needs.
• Supply – Responsible for office supply inventory levels
• Conference Room Set Up
• Provide Excellent Customer Service
• Perform other office duties as assigned

Skills

Communication

Customer Service

Organization

Multi-tasking

Professionalism

MS Office

Tools

Microsoft Office

Job description

The Office Services/Floater Assistant is responsible for providing onsite support on client sites. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.

This is an entry-level position.

Responsibilities

• Provide assistance at various client offices; the primary work location is Coral Gables.
• Document Services – Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents)
• Mail – Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.)
• Office Rounds - Pick-up and delivery of Copy/Scanning work, Mail and/or packages.
• Administrative tasks – Assist Office Administration in daily tasks or follow ups on client matters or office needs.
• Supply – Responsible for office supply inventory levels
• Conference Room Set Up
• Provide Excellent Customer Service
• Perform other office duties as assigned

Qualifications

• Excellent communication both verbal and written
• Customer Service Experience
• Strong organizational and multi-tasking abilities
• Disciplined and a willingness to learn
• Professional appearance and demeanor
• Comfortable with PC and Microsoft Suite environments

Location

• Miami - Coral Gables

Job Type: Full-time Monday to Fridays | 8-hour shift

Salary: Starting at no less than $17 an hour

Company Website: www.servicesonsite.com