Office Assistant

Kasper Electrical Inc; Florida; On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

401(k) with 4% company match

Health, dental, vision, and life insur

Job summary

Kasper Electrical Inc. is seeking an Office Assistant to support our office, field teams, and project/accounting functions in South Florida. This role is the backbone of our day-to-day operations, handling device setup, vendor coordination, lien releases, COIs, and documentation to keep teams moving.

You will manage Microsoft Office tasks, coordinate with vendors for uniforms and supplies, maintain filing systems, and assist Accounts Receivable and Operations teams with administrative duties.

Qualifications

• 2+ years of office management, administrative, or construction admin experience.
• Construction industry experience, lien releases, COIs, or project documentation.
• Experience managing vendor relationships and procurement.
• Proactive, service-minded approach to supporting a team.

Responsibilities

• Manage company technology needs for staff (phones, tablets, devices), setup and vendor coordination.
• Set up employee email accounts and provide Microsoft 365 support.
• Coordinate with vendors to order uniforms, PPE, and office supplies.
• Coordinate meetings for field and office teams.
• Track safety/compliance training (OSHA certs).
• Maintain lien releases, NTOs, and project files.
• Communicate with general contractors and customers regarding documentation requests.
• Provide admin support to Accounts Receivable and Operations teams.

Skills

Attention to detail

Organizational skills

Professional communication

Vendor coordination

Tech troubleshooting

Tools

Microsoft Office

Outlook

Excel

Word

Job description

The Opportunity – Office Assistant

We are seeking an organized, dependable, and detail-oriented Office Assistant to support our office, field teams, and project/accounting functions.

This role is the backbone of our day-to-day operations — keeping our people equipped with the tools and supplies they need, keeping our office running smoothly, and keeping our project documentation and compliance records accurate and current. You'll manage everything from device setup and vendor coordination to lien releases and Certificates of Insurance, working closely with leadership, project teams, and accounting to keep things moving.

• Manage company technology needs for staff — phones, tablets, and related devices, including setup, troubleshooting, and vendor coordination
• Set up employee email accounts and provide general Microsoft 365 support
• Coordinate with vendors to order uniforms, PPE, and office/breakroom supplies
• Coordinate meetings needed for field and office teams
• Track required safety and compliance training assignments (e.g., OSHA certifications and renewals)
• Serve as the point of contact for office facility and maintenance needs
• Support employee recognition and morale initiatives
• Request lien releases and lien waivers from vendors and suppliers
• Communicate with general contractors and customers regarding documentation requests
• Maintain and organize lien releases, Notices to Owner (NTOs), and project files
• Request, collect, and track Certificates of Insurance (COIs)
• Follow up on outstanding documentation and ensure records remain current
• Maintain accurate filing systems and tracking logs
• Assist with project closeout documentation and payment-related requests
• Provide administrative support to Accounts Receivable and Operations teams
• Perform other administrative duties as assigned

Ideal Candidates: Office Assistant

• Strong attention to detail and organizational skills
• Professional written and verbal communication skills
• Proficiency in Microsoft Office, especially Outlook, Excel, and Word
• Comfortable managing vendor relationships and basic tech troubleshooting
• Reliable, punctual, and able to manage multiple tasks and deadlines
• Takes ownership of follow-up items and keeps records current without being chased

Exceptional Candidates: Office Assistant

• 2+ years of office management, administrative, or construction admin experience
• Construction industry experience, particularly with lien releases, COIs, or project documentation
• Experience managing vendor relationships and procurement
• Takes initiative and follows through with minimal supervision
• Brings a proactive, service-minded approach to supporting a team

Character Qualities We Value

In addition to your skills, we're looking for team members who align with our core hiring values:

• Character over credentials
• Mission fit over industry conformity

What We Value

Love – We care for our people, our clients, and our work

Excellence – We do the job right, every time

Trust – We do what we say we will do

Stewardship – We take ownership of what we've been entrusted with

Growth – We are always improving in our craft and character

Others – We put the needs of others before our own

$18 – $28 per hour, based on experience

Office Assistant Job Type

Full-time | In-person | South Florida

• 401(k) with 4% company match
• Health, dental, vision, and life insurance