Office & Client Services Assistant

Considine Search; Los Angeles (CA); On-site; USD 50,000 - 62,000; Full time

Job summary

Considine Search is seeking a dedicated office operations support professional in Los Angeles, CA. The role focuses on managing front-desk activities and ensuring professional service is delivered to clients and staff.

With responsibilities ranging from reception coverage to conference room management and administrative tasks, the ideal candidate must have strong customer service skills and a minimum of 1 year experience in a law firm or service-oriented setting.

The position offers a competitive salary between $50,000 and $62,000, plus overtime and bonus opportunities.

Qualifications

• 1+ years’ experience in a law firm or service-oriented environment.
• Excellent written and verbal communication skills.
• Ability to lift and move up to fifty pounds.

Responsibilities

• Provide reception coverage for breaks and lunches.
• Ensure conference rooms are well-maintained and prepared for meetings.
• Sort and distribute mail and deliveries accurately.

Skills

Customer service skills

Organizational skills

Interpersonal skills

Technical skills

Education

High School Diploma

BA/BS preferred

Job description

Los Angeles, CA

Summary

Supports daily office operations while delivering professional, high-quality service to clients and staff. This role manages front-desk activities, coordinates administrative tasks and office services, and ensures efficient communication and a welcoming, organized environment.

Duties and Responsibilities

• Provide reception coverage for breaks, lunches, vacations and as needed.
• Answer, screen, direct, and place telephone calls and direct lawyers, clients, staff and visitors to appropriate destinations.
• Assist in backup support of catering orders.
• Demonstrate comprehensive knowledge of conference room specifications, including seating capacity and audiovisual resources, to ensure accurate and efficient room reservations based on meeting requirements.
• Ensure all aspects of conference room reservations are completed with relevant, accurate information to facilitate successful meetings and adjust as necessary to accommodate current and last‑minute changes.
• Manage conference rooms, catering areas, visitor offices, and break rooms are well‑maintained, including setting up and breaking down events and replenishing supplies.
• Keep all client spaces and visitor offices clean, organized, and ready for use at all times.
• Oversee all functions of hospitality services.
• Perform scan, copy, print, mail and other administrative tasks.
• Receive, sort and distribute mail and deliveries; circulate routings.
• Conduct move projects and other duties, as needed.
• Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.

Requirements

• 1+ years’ experience in a law firm or other service‑oriented environment; High School Diploma required, BA/BS preferred.
• Excellent written, verbal, organizational, technical and interpersonal skills.
• Ability to sit, stand, work in confined spaces, lift and move up to fifty pounds, and use various hand tools.
• Strong customer service skills; Must be responsive, reliable, and a self‑starter with minimal supervision.
• Adhere to timely and regular attendance; flexible to planned (and sometimes unplanned) overtime.

Compensation

$50,000.00–$62,000.00, plus overtime and bonus.