OFFICE SECRETARY II

Maryland; Hagerstown (MD); On-site; USD 32,000 - 45,000; Full time

Job summary

The Maryland Department of Health (MDH) in Washington County, Hagerstown, MD, seeks an administrative assistant to support HIV/AIDS Case Management, HIV Prevention, DIS, and Hepatitis C programs. The role focuses on completing clerical tasks and ensuring smooth workflow for clients and staff.

Responsibilities include data entry, filing, scheduling, and coordinating office procedures while ensuring compliance with state guidelines.

Qualifications

• High school diploma or GED required.
• Minimum 2 years of secretarial/clerical experience with typing duties.
• Typing speed of at least 40 words per minute may be required.

Responsibilities

• Perform clerical duties for HIV/AIDS Case Management, HIV Prevention, DIS and Hepatitis C programs.
• Coordinate office procedures to support efficient workflow.
• Ensure clients receive appropriate services.

Skills

Typing 40 wpm

Secretarial/clerical experience

Education

High school diploma or GED

Job description

GRADE

ASTD9

LOCATION OF POSITION

MDH, Washington County Health Department, Hagerstown, MD

Main Purpose of Job

The main purpose of this position is to perform all clerical duties and functions necessary to ensure clients in the HIV/AIDS Case Management, HIV Prevention, and DIS (Syphilis, GC/CT, HIV) and Hepatitis C programs receive appropriate services, and to coordinate effective office procedures and efficient workflow.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

• Experience: Two years performing secretarial or clerical work involving typing duties.
• Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.

Therefore, it is essential that you provide complete and accurate information on your application.

Please report all related education, experience, dates and hours of work.

Clearly indicate your college degree and major on your application, if applicable.

For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [e-mail].

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.