Office Secretary

Francis Howell School District; O’Fallon (MO); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Medical and dental plan options

Vision coverage

Employee Assistance Program (EAP)

District-paid basic life insurance

District-paid Short-Term Disability

Paid holidays

Job summary

The Office Secretary - Secondary for Francis Howell School District provides essential secretarial support at the school site, managing records, distributing materials, and responding to inquiries to keep operations running smoothly.

Responsibilities include meetings, handling payments for events, fundraisers and fines, data preparation for reports, project coordination, inventory, record-keeping, clerical tasks, documentation, document processing, research, and proactive communication with

Qualifications

• Education: High school diploma or equivalent.
• Experience: Relevant job-related experience required.
• Skills: Proficiency with standard office equipment and software; accurate records.
• Knowledge: Basic math; business telephone etiquette; read manuals; write documents.
• Abilities: Schedule and organize, work with diverse people, manage tasks, adapt to priorities.

Responsibilities

• Attend department and in-service meetings to gather and share essential information.
• Collect payments for events, fines, and fundraisers, ensuring accurate processing and submission.
• Compile and prepare data for reports and process various requests.
• Manage assigned projects and activities, ensuring timely and accurate completion.
• Maintain inventory of office supplies and materials.
• Manage manual and electronic document files, maintaining up-to-date and accurate records.
• Perform general clerical tasks including scheduling, copying, faxing, data entry, and answering phones.
• Prepare correspondence, reports, and other documents to document activities and convey information.
• Handle various documents and materials in compliance with administrative guidelines.
• Research topics related to department operations to provide informed recommendations.
• Respond to inquiries from internal and external parties, facilitating effective communication and direction.

Skills

Office software

Record-keeping

Customer service

Education

High school diploma

Tools

Microsoft Office

Telephone systems

Job description

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Frontline Applicant Tracking - Francis Howell School District

• Date Posted: 11/10/2026
• Location: Francis Howell High School
• Closing Date: 11/20/2026

Salary $17.08
Hours 6:30am - 3:00pm
Reports To Assistant Principal

About Us

The Francis Howell School District (FHSD) is committed to fostering a dynamic and supportive learning environment. We seek dedicated individuals to provide exceptional administrative support within our school sites.

Job Summary

The Office Secretary - Secondary provides secretarial support to the school site, including managing records, compiling and distributing materials, and responding to inquiries. This role is essential for ensuring effective school operations and administrative efficiency.

Key Responsibilities

• Meetings:
  • Attend department and in-service meetings to gather and share essential information.
• Financial Transactions:
  • Collect payments for events, fines, and fundraisers, ensuring accurate processing and submission.
• Data Management:
  • Compile and prepare data for reports and process various requests.
• Project Coordination:
  • Manage assigned projects and activities, ensuring timely and accurate completion.
• Inventory Management:
  • Maintain inventory of office supplies and materials.
• Record Keeping:
  • Manage manual and electronic document files, maintaining up-to-date and accurate records.
• Clerical Support:
  • Perform general clerical tasks including scheduling, copying, faxing, data entry, and answering phones.
• Documentation:
  • Prepare correspondence, reports, and other documents to document activities and convey information.
• Processing Documents:
  • Handle various documents and materials in compliance with administrative guidelines.
• Research:
  • Research topics related to department operations to provide informed recommendations.
• Communication:
  • Respond to inquiries from internal and external parties, facilitating effective communication and direction.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: Relevant job-related experience is required.
• Skills: Proficiency in operating standard office equipment and relevant software; accurate record-keeping.
• Knowledge: Basic math skills; business telephone etiquette; ability to read manuals, write documents, and present information.
• Abilities: Ability to schedule and organize activities, work with a diverse group of individuals, manage tasks, and adapt to changing priorities.

Benefits

FHSD offers a comprehensive employer-paid benefits package, including:

• Medical and dental plan options
• Vision coverage
• Employee Assistance Program (EAP)
• District-paid basic life insurance ($75,000)
• District-paid Short-Term Disability
• Paid holidays

Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Francis Howell School District directly at [e-mail].

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.