Administrative Assistant

Francis Howell School District; O’Fallon (MO); On-site; USD 19,000 - 28,000; Full time

Job summary

Francis Howell School District is seeking an Administrative Assistant Secondary to provide essential clerical and administrative support at a secondary school site. You will manage communications, student records, and daily office operations to ensure a smooth school day for students, families, and staff.

The role emphasizes data accuracy, confidentiality, and teamwork with administrators, teachers, and support staff in a fast-paced educational environment.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Job-related experience preferred, especially in a school setting.
• Skills: Proficiency in Microsoft Office and Google Workspace; strong written and verbal communication skills; accurate data entry and record keeping.
• Knowledge: Familiarity with office practices, scheduling, student records management, and district operations.
• Abilities: Ability to multitask, prioritize duties, work independently and collaboratively, and maintain composure in a fast-paced environment.

Responsibilities

• Front Office Support: Serve as the first point of contact for students, staff, parents, and visitors; provide assistance and direct inquiries appropriately.
• Student Records: Maintain and update student information systems, attendance, schedules, and records in compliance with district policies.
• Communication: Draft and distribute correspondence, announcements, and reports; manage email and phone communications with professionalism and confidentiality.
• Clerical Tasks: Perform a wide range of clerical duties, including data entry, document preparation, scheduling, filing, copying, and mail distribution.
• Project & Event Support: Assist in planning and coordinating school events, meetings, and activities; prepare materials and provide logistical support.
• Budget & Purchasing Assistance: Monitor office supply inventory and assist with ordering materials; maintain records of expenditures and support basic budget tracking.
• Confidentiality & Compliance: Handle confidential information with discretion and adhere to district policies, procedures, and legal requirements.
• Collaboration: Work closely with administrators, teachers, and support staff to ensure the effective operation of the school and a positive experience for students and families.
• Other Duties: Perform other related duties as assigned to support the overall mission and goals of the school.

Skills

Microsoft Office

Google Workspace

Strong written and verbal comms

Accurate data entry

Multitask and prioritize

Education

High school diploma or equivalent

Job description

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Frontline Applicant Tracking - Francis Howell School District

• Date Posted: 11/3/2026
• Location: Barnwell Middle School
• Closing Date: 11/13/2026

Salary: $17.08 Hours: 7:30 am - 4:00 pm Reports To: Site Administrator

About Us

The Francis Howell School District (FHSD) is dedicated to fostering a collaborative and student-centered educational environment. We are currently seeking an experienced and dependable Administrative Assistant Secondary to support the operations of one of our secondary school sites.

Job Summary

The Administrative Assistant Secondary provides essential clerical and administrative support to ensure the smooth and efficient operation of the school office. This role involves managing communications, handling sensitive information, assisting with student services, and supporting faculty, staff, and administration in daily activities.

Key Responsibilities

• Front Office Support: Serve as the first point of contact for students, staff, parents, and visitors; provide assistance and direct inquiries appropriately.
• Student Records: Maintain and update student information systems, attendance, schedules, and records in compliance with district policies.
• Communication: Draft and distribute correspondence, announcements, and reports; manage email and phone communications with professionalism and confidentiality.
• Clerical Tasks: Perform a wide range of clerical duties, including data entry, document preparation, scheduling, filing, copying, and mail distribution.
• Project & Event Support: Assist in planning and coordinating school events, meetings, and activities; prepare materials and provide logistical support.
• Budget & Purchasing Assistance: Monitor office supply inventory and assist with ordering materials; maintain records of expenditures and support basic budget tracking.
• Confidentiality & Compliance: Handle confidential information with discretion and adhere to district policies, procedures, and legal requirements.
• Collaboration: Work closely with administrators, teachers, and support staff to ensure the effective operation of the school and a positive experience for students and families.
• Other Duties: Perform other related duties as assigned to support the overall mission and goals of the school.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: Job-related experience preferred, especially in a school setting.
• Skills: Proficiency in Microsoft Office and Google Workspace; strong written and verbal communication skills; accurate data entry and record keeping.
• Knowledge: Familiarity with office practices, scheduling, student records management, and district operations.
• Abilities: Ability to multitask, prioritize duties, work independently and collaboratively, and maintain composure in a fast-paced environment.

FHSD offers a comprehensive employer-paid benefits package, including:

• Medical and dental plan options
• Vision coverage
• Employee Assistance Program (EAP)
• District-paid basic life insurance ($75,000)
• District-paid Short-Term Disability
• Paid holidays

Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.