Office & Sample Coordinator

Algro International LLC; Irvine (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Algro International LLC in Irvine, CA is seeking an organized, energetic office assistant to keep our Irvine office running smoothly. This in-person role manages product samples—receiving, organizing, locating, packaging, and shipping—and supports daily office tasks to keep operations efficient.

You’ll coordinate couriers, order supplies, handle vendors, and help run team lunches and events. Ideal candidates bring initiative, reliability, and a friendly, can-do attitude, with the ability to

Qualifications

• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Basic proficiency with Microsoft Outlook, Word, Excel.

Responsibilities

• Receive, organize, and track product samples.
• Prepare and pack outgoing shipments; coordinate courier deliveries.
• Keep the sample area organized and up-to-date; track what is coming and going.

Skills

Organizational skills

Proactive

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Algro International is looking for an organized, energetic, hands-on person to help keep our Irvine office

running smoothly. This isn't a sit-behind-a-desk-and-do-the-same-thing-every-day kind of role.

A big part of the job is managing our product samples - receiving them, organizing them, finding them when the team needs them, preparing shipments and making sure samples get where they need to go. The other part is being the person who helps keep the office running. You might be coordinating a courier one minute, ordering supplies the next, organizing a team lunch, helping someone track down a sample, dealing with a vendor, getting a package out the door, or realizing that something needs attention and simply taking care of it.

We're looking for someone with initiative, common sense, great organizational skills and a great

personality. Someone who brings energy to the office and genuinely enjoys being the person people can count on.

What You'll Do

Keep Our Samples Organized & Moving

Product samples are an important part of our business, and you'll take an active role in keeping them organized and making sure the team has what they need.

You'll receive and organize incoming samples, maintain the sample area, pull samples for the team, prepare and pack outgoing shipments, coordinate FedEx/UPS/courier deliveries, and help keep track of what is coming and going.

You'll also occasionally make local sample deliveries when needed.

If someone asks, "Do we have that sample?" we'd love for you to be the person who knows the answer -

or knows exactly where to find it.

Keep the Office Running

You'll help take ownership of the everyday details that make an office work. That includes office and kitchen supplies, incoming and outgoing mail, packages, couriers, filing, scanning, basic administrative records, vendors, building management and general office organization.

Some tasks will be routine. Others will pop up unexpectedly.

We're looking for someone who doesn't mind jumping in and figuring things out.

Bring Great Energy

We take our work seriously, but that doesn't mean the office needs to feel serious all the time. We'd love someone who enjoys organizing team lunches, birthdays, celebrations and occasional office events

and who naturally helps make the office feel welcoming and upbeat.

You don't need to be an event planner or the loudest person in the room. You just need to like people, have a positive attitude and enjoy making the workplace a little better.

You'll Probably Love This Job If...

• You're naturally organized and get satisfaction from making things run smoothly.
• You notice what needs to be done without always waiting to be asked.
• You like variety and don't want every day to look exactly the same.
• You're comfortable switching between samples, shipments, office administration and whatever else the day brings.
• You're dependable, responsive and good at following things through.
• You have a warm, outgoing personality and enjoy working around people.
• And when something unexpected comes up, your instinct is usually: "I'll take care of it."

What We're Looking For

• Previous experience in office administration, office coordination, sample management or a similar hands-on support role is preferred.
• You should have strong organizational skills and attention to detail, good written and verbal communication skills, and basic proficiency with Microsoft Outlook, Word, Excel and general office technology.
• You'll also need a valid driver's license and reliable transportation for occasional local sample deliveries.
• Most importantly, we're looking for someone who is dependable, proactive, resourceful and willing to pitch in.

We can teach you our systems. We're more interested in finding the right person.

Someone organized. Someone reliable. Someone with initiative.

Someone who gets things done - and makes the office a better place while doing it.

Location: Irvine, CA

Schedule: Full-Time

This is intentionally an in-person position. Managing physical samples, supporting the day-to-day office and being part of the team are central to the role.