Office Manager

KCG Search; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

KCG Search is partnering with a growing, entrepreneurial organization in Irvine to find an exceptional Office Manager who loves being at the center of a busy, collaborative office.

The role blends office management, executive support, employee experience and general operations, so no two days will look the same. You will own day-to-day operations and support senior leadership with a polished, proactive approach.

Qualifications

• Experience in office management, executive support or administrative operations.
• Excellent communication and highly organized with ability to juggle priorities.
• Professional, discreet, tech‑comfortable and able to support executives and vendors.

Responsibilities

• Manage office operations, supplies, vendors and facilities needs.
• Coordinate calendars, meetings, travel and occasional executive requests.
• Welcome visitors and act as a professional point of contact for the office.
• Coordinate equipment, technology and new-hire setup with IT and vendors.
• Support onboarding/offboarding logistics and team events.
• Assist with expenses, invoices, documents and admin projects.
• Handle transaction paperwork, document organization and special projects.

Skills

Office management

Executive support

Administrative operations

Communication

Organizational skills

Job description

KCG Search is partnering with a growing, entrepreneurial organization in Irvine to find an exceptional Office Manager who loves being at the center of a busy, collaborative office.

This is a great opportunity for someone who is naturally organized, polished and resourceful. The kind of person who notices what needs to be done and takes care of it. The role combines office management, executive support, employee experience and general operations, so no two days will look exactly the same.

What You'll Be Doing

You’ll take ownership of the day-to-day office environment while providing administrative support to senior leadership and the broader team. Responsibilities will include:

• Managing office operations, supplies, vendors and facilities needs
• Coordinating calendars, meetings, travel and occasional executive requests
• Welcoming visitors and serving as a professional point of contact for the office
• Working with outside IT and vendors to coordinate equipment, technology and new-hire setup
• Supporting onboarding and offboarding logistics
• Planning team lunches, celebrations, meetings and company events
• Assisting with expenses, invoices, documents and general administrative projects
• Supporting transaction-related paperwork, document organization and special projects as needed
• Jumping in wherever necessary to keep the team organized and operating efficiently

Who We're Looking For

We’re looking for someone with previous experience in office management, executive support or administrative operations who enjoys working in a smaller, entrepreneurial environment.

The right person will be an excellent communicator, highly organized and comfortable juggling multiple priorities. You’ll need to be professional and discreet, comfortable with technology, and willing to handle everything from supporting an executive to dealing with a vendor or solving an unexpected office issue.

Experience in real estate, private equity, financial services or another professional-services environment would be especially relevant.

An active California Notary commission is a plus, but not required. The company is willing to sponsor the right candidate.

• This is an onsite position in Irvine offering competitive compensation, strong benefits and the opportunity to become an important part of a growing team.