Office & Records Specialist: Front Desk & Public Records

Association of Washington Cities; Olympia (WA); On-site; USD 62,000 - 93,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid leave

Tuition assistance

Staff appreciation events

Job summary

The Association of Washington Cities (AWC) is seeking a full-time Office and Records Specialist to join our collaborative team in Olympia, WA. The role provides lead administrative support to the administrative team, coordinates daily office activities, and assists the Public Records Officer with records management.

You will handle front desk coverage, mail processing, and support event preparation while applying redactions and safeguarding confidential information in accordance with retention

Qualifications

• 3 years' progressive administrative support experience.
• Experience coordinating team workloads, assigning responsibilities, and establishing work priorities preferred.
• Experience in records management preferred.

Responsibilities

• Provide lead administrative support in partnership with the HR Specialist by coordinating office support activities, prioritizing and assigning daily administrative work.
• Complete advanced administrative tasks, such as complex mail merges and help the administrative team use M365 applications effectively.
• Provide front-desk coverage by answering a multiline phone system, greeting guests, and covering breaks as needed.
• Process mail, checks, and other documents accurately while protecting confidential and HIPAA protected information.
• Support event preparation, including packing materials before events and unpacking afterward.
• Provide administrative support to the Public Records Officer.
• Apply redactions to documents as directed and approved by the Public Records Office and document each redaction using the applicable statutory exemption.
• Help in the organization and destruction of records in accordance with the retention schedules.
• Assist with projects related to the organization and preservation of historical documents.
• Copy, scan, file, and/or organize records, as assigned.
• Monitor the general email inbox, routing messages to appropriate staff, and responding to senders as needed.

Skills

Administrative support

Team coordination

Records management

Customer service

Communication

Education

Associate's degree

Tools

Microsoft 365

Adobe Acrobat Pro

Job description

The Association of Washington Cities (AWC) is seeking a full-time Office and Records Specialist to join our collaborative team in Olympia, WA. The role provides lead administrative support to the administrative team, coordinates daily office activities, and assists the Public Records Officer with records management.

You will handle front desk coverage, mail processing, and support event preparation while applying redactions and safeguarding confidential information in accordance with retention