Office Professional, Records Clerk (10+ months)

Ann Arbor Public Schools; Ann Arbor (MI); On-site; USD 34,000 - 46,000; Full time

Job summary

Ann Arbor Public Schools is seeking an Office Professional, Records Clerk at Huron High School, on-site, for 10+ months. The role focuses on records maintenance, enrollment support, and coordination of meetings and communications with students, staff, and the public.

The position requires a high school diploma, 3-5 years of office experience, and strong written and verbal communication skills. Regular attendance, confidentiality, and reliability are essential.

Qualifications

• High school diploma or equivalent.
• 3-5 years of office experience.
• Experience using PC and/or MAC for word processing, spreadsheets and database applications.
• Advanced computer skills, such as creating spreadsheets and forms.
• Ability to communicate effectively with students, staff and the public.
• Strong written and verbal communication skills.
• Must be punctual and dependable.
• Ability to maintain confidentiality.

Responsibilities

• Communicate effectively with students, staff and the public.
• Strong written and verbal communication skills.
• Excellent telephone and reception ability.
• Must be punctual and dependable.
• Ability to maintain confidential information.
• Must have a satisfactory evaluation.
• Work independently and handle multiple tasks with interruptions.
• Assume responsibility for records and regular reports, including maintenance of records and files.
• Assist with enrollment of students.
• Assist with meeting coordination.
• Compile monthly newsletter and other parent communication.
• Assist with special projects as needed.
• Assist with grant compliance tasks.
• Other related duties as assigned.

Skills

Communication

Punctuality

Confidentiality

Written and verbal communication

Teamwork/interaction with students, &c

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Database applications

Job description

POSITION TITLE: Office Professional, Records Clerk, 10+ months

FTE: 1.0 FTE (10+ Months)

POSITION LOCATION: Huron High School (In-Person)

SALARY: AAEA OP Salary

REPORTING RELATIONSHIP: Principal

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• 3-5 years of office experience
• Experience using PC and/or MAC computers for word processing, spreadsheets and database applications
• Advanced computer skills, such as creating spreadsheets and forms
• Ability to communicate effectively with students, staff and the public
• Strong written and verbal communication skills
• Must be punctual and dependable
• Ability to maintain confidentiality

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ability to communicate effectively with students, staff and the public.
• Strong written and verbal communication skills.
• Excellent telephone and reception ability.
• Must be punctual and dependable.
• Ability to maintain confidential information.
• Must have a satisfactory evaluation.
• Ability to work independently and handle multiple tasks with many interruptions.
• Assume responsibility for records and regular reports, including maintenance of records and files.
• Assist with enrollment of students.
• Assist with meeting coordination.
• Compile monthly newsletter and other parent communication.
• Assist with special projects as needed.
• Assist with grant compliance tasks.
• Other related duties as assigned.

This is a full time position, requiring regular reliable and predictable attendance on site to successfully perform the essential functions of this job.

LANGUAGE SKILLS:

• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Write routine reports and correspondence.
• Speak effectively before parents, staff and students.
• Communicate clearly and concisely both orally and in writing.

MATHEMATICAL SKILLS:

Add, subtract, and multiply and divide in all units of measure.

REASONING ABILITY:

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear. The employee is frequently required to walk and stand. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing. The employee may occasionally lift up to 20 lbs. Specific vision abilities required by this job include close vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.