Office Professional, Main Office (12 Month)

Ann Arbor Public Schools; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Ann Arbor Public Schools’ Pioneer High School is seeking an Office Professional for the Main Office (12-month). The role supports daily administrative operations, payroll processing, and student enrollment tasks.

You will work closely with the building principal and staff to maintain records and coordinate calendar activities. The ideal candidate has a high school diploma, 3-5 years’ office experience, and proficiency with MS Office, Google Suite, and related software.

Qualifications

• High School Diploma or equivalent required.
• 3-5 years of experience as an office professional preferred.
• Experience with Microsoft Office Suite, Iwork, Google Suite, Filemaker Pro and other office software.

Responsibilities

• Act as liaison to build a positive rapport with students, staff, and community.
• Process and maintain time and attendance records including hourly payroll.
• Type, prepare, edit and proof, distribute, file records/reports, correspondence, mailings etc. for building functions and principal needs.
• Assist with enrollment of students and maintain accurate child accounting records/reports.
• Order supplies and maintain storeroom.
• Monitor school budget, process PO's, handle petty cash, and deposits.
• Work closely with parents and staff on school projects.
• Maintain filing system.
• Orients substitute teachers.
• Coordinate building calendar and use of the building.
• Regular and reliable attendance.
• Other related duties as assigned.

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Iwork (Apple Productivity Suite)

Google Suite

Filemaker Pro

Job description

• Position Type: Secretarial/Clerical/ Secretary - 12-Months

Position Title

Office Professional, Main Office (12 Month)

FTE

1.0

Position Location

Pioneer High School

Salary

Cat. T, AAEA/OP Salary Schedule

Reporting Relationship

Building Principal

Education and Experience

High School Diploma or equivalent

3-5 years previous experience as an office professional

Experience with Microsoft Office Suite, Iwork (Apple Productivity Suite), Google Suite, Filemaker Pro and other word processing, spreadsheet and database software

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Act as liaison to help build a positive rapport with students, staff, and community.
• Process and maintain time and attendance records including hourly payroll.
• Type, prepare, edit and proof, distribute, file records/reports, correspondence, mailings etc. related to building functions and principal needs.
• Assist with enrollment of students and maintain accurate child accounting records/reports.
• Order supplies and maintain storeroom.
• Administer medication according to policy and regulations and assist with children who are ill or have injuries.
• Monitor school budget, process PO's, handle petty cash, and deposits.
• Work closely with parents and staff on school projects.
• Maintain filing system.
• Orients substitute teachers.
• Coordinates building calendar and use of the building.
• Regular and reliable attendance.
• Other related duties as assigned.

LANGUAGE SKILLS

• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Write routine reports and correspondence.
• Speak effectively before groups of people.
• Communicate clearly and concisely, both orally and in writing.

MATHEMATICAL SKILLS

• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES

• Patience in dealing with parents and small children.
• Develop effective working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Operate standard office equipment.
• Must be punctual, dependable and work with accuracy.
• Knowledge of first aid.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books and AV/VCR carts. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate to loud. The employee is frequently required tointeract with public and staff and is directly responsible for the safety, well-being or work output of students.