ADMINISTRATIVE ASSISTANT II - 250 DAY

IMDiversity Inc.; Virginia (MN); On-site; USD 47,000 - 75,000; Full time

Job summary

IMDiversity Inc. seeks an Administrative Assistant II for a 250-day calendar in Prince William County, VA. This on-site role offers a pay range of $25.09–$40.18/hour, equating to about $47,047–$75,336/year, and a full-time schedule of 7.5 hours daily.

The position involves skilled secretarial tasks, maintaining records, preparing reports, and supporting school operations under supervision. Strong organization and communication are essential.

Qualifications

• High school diploma or GED required.
• Two years of general office or clerical experience or equivalent training.
• Proficient with standard office software and equipment.

Responsibilities

• Prepares and types letters, reports, minutes, and other forms.
• Answers telephone and routes calls to the proper person.
• Maintains files and inventories as required by office.
• Assists in preparing county, federal, and state reports.
• Receives, opens, sorts, and routes mail; communicates with staff and the public.
• Provides direction to office staff as needed.

Skills

General office procedures

Typing

Communication

Versatility

Supervision

Education

High School or GED

Tools

Microcomputers

Word processors

Office software

Calculators

Job description

ADMINISTRATIVE ASSISTANT II - 250 DAY
JOB STATUS: OPEN
EFFECTIVE: 2026-27
POSTING NUMBER: 00060340
SCHOOL/DEPARTMENT: Student Opp. & Multilingual Svcs
LOCATION: Prince William County,VA
POSITION TITLE: ADMINISTRATIVE ASSISTANT II - 250 DAY
ADDITIONAL
INFORMATION/REQUIREMENTS:
An essential function of this position is the ability to work in person and physically report for work on site.

7.5 hours/day

JOB SUMMARY: This position is skilled secretarial and clerical work involving the responsible maintenance of specific functions as well as related clerical duties, in an office or school. This position typically works independently with regard to specific functions, such as maintaining financial or student records and preparing necessary reports or assuming responsibility for a major segment of office work. The work is performed under the general supervision of a supervisor, school principal, or assistant principal. On occasion this position may receive direction from a higher level secretary.
Job Description
SALARY: Hiring Range: $25.09 - $40.18/hour ($47,047 - $75,336/year)
DAYS: 250
FULL TIME/PART TIME: Full time

Administrative Assistant II

Job Code: 050007 Job Title: Administrative Assistant II
FLSA Status: Non-exempt Pay Level (Grade): 00006
Reports To: Principal or Supervisor Calendar - Primary: Q - 250

Mission Statement

• We serve as trusted partners in education with our students, families, and community.
• We prepare our students to be critical thinkers, responsible digital citizens, innovators and visionaries, resilient individuals, and global collaborators.
• We commit to inclusive practices and equity with an expectation of excellence from every student and employee every day.

Job Summary

This position is skilled secretarial and clerical work involving the responsible maintenance of specific functions as well as related clerical duties, in an office or school. This position typically works independently with regard to specific functions, such as maintaining financial or student records and preparing necessary reports or assuming responsibility for a major segment of office work. The work is performed under the general supervision of a supervisor, school principal, or assistant principal. On occasion this position may receive direction from a higher level secretary.

Essential Responsibilities

This job description is a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Additionally, the scope of this job may change as necessary by the school division.

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

PWCS requires that each employee:

• works collaboratively with all stakeholders in execution of division strategic plan, "Elevate 2030".
• establish and maintain cooperative and effective working relationships with others,
• communicate effectively,
• relate to and interact with a non-traditional and diverse student and employee population,
• report to work on a regular and punctual basis as scheduled,
• perform all other related work delegated or required to accomplish the objectives of the total school program,
• have knowledge of and be able to use relevant technology,
• participate in the annual professional growth planning process, and
• recognize that they are in a position of public trust and are held to a high standard of personal and professional conduct.

Essential Responsibilities - specific to this job

• Prepares and types letters, reports, minutes, work orders, purchase orders, memoranda, and other forms
• Answers telephone, gives information to callers and routes incoming calls to the proper person
• Maintains files of various types
• Assists in the preparation of county, federal, and state reports
• Maintains inventories as required by office
• Communicates orally and in writing with school employees, students, parents, and the general public
• Serves as receptionist, greets visitors to office, and routes them to the proper location
• Receives, opens, sorts, and routes incoming mail
• Communicates with other departments of the school as required
• Processes purchase orders as required by office
• Maintains student and other records and prepares reports as needed
• Makes appointments for staff as needed
• Processes documents and other materials as needed
• Provides direction to office assistant

Qualifications for Successful Performance

Knowledge, Skills, Abilities and Behaviors

• Considerable knowledge of general office procedures and equipment, including microcomputers, word processors and required software, calculators, business arithmetic and English
• Ability to type in accordance with current requirements
• Ability to perform general office duties
• Ability to communicate courteously and tactfully with students, teachers, parents, and the general public
• Ability to be versatile in job responsibilities
• Ability to work under a minimum amount of supervision

Education or Equivalency Requirements

Minimum/ Preferred Education level Description

Minimum

High School or GED

Work Experience Requirements

Equivalent to at least Type Area or Field

1 year3 years5 years10 yearsNoneSome portionSignificant portion

Related and/or Specific

Two years of general office or clerical experience; or any combination of experience and/or training

Certification and License Requirements

Certifications/ Licensures Comments

Work Environment and Physical and Mental Requirements

The work environment and physical and mental demands described here are representative of those an employee encounters and is expected to meet while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment Type:

INDOOR: Work is performed in a standard office, classroom, or indoor environment. Essential functions are regularly performed without exposure to adverse environmental conditions; however, employees may be exposed to minor inconveniences such as occasional noise, exposure to computer screens, crowded working conditions, and/or minor heating, cooling or ventilation problems.