Elementary Financial Clerk

Duncan Public Schools; Denton (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Duncan Public Schools seeks an Administrative Clerk for the Woodrow Wilson Elementary office. The role focuses on creating a smooth school operation, serving students, parents, and staff with courteous office support.

This position handles daily clerical tasks, attendance oversight, and data entry within the school system. Responsibilities include greeting visitors, answering phones, filing, processing mail, and assisting administrators with records, enrollment, and routine office duties in a

Qualifications

• High School Diploma or GED required.
• Typing proficiency required.
• Knowledge of basic office procedures and equipment.
• Public relations skills required.
• Must pass National Criminal History Record Check.
• Positive personal attributes: appearance, personality, courtesy, punctuality, loyalty, diplomacy.

Responsibilities

• Greets visitors and manages check-in/out in a friendly manner.
• Answers phones promptly and relays messages.
• Maintains regular filing system and processes mail and correspondence.
• Types awards and recognitions as needed.
• Assists the principal/assistant principal and helps with substitutes.
• Maintains attendance and student records; inputs data in the system.

Skills

Typing

Office procedures

Public relations

General appearance

Personality

Courtesy

Punctuality

Loyalty

Diplomacy and tact

Education

High School Diploma or GED

Job description

• Position Type: Clerical/ Elementary Financial Clerk
• Date Posted: 11/10/2026
• Location: Woodrow Wilson Elementary
• Date Available: ASAP
• Closing Date: UNTIL FILLED

10 months - 8 hours per day

EOE.

JOB TITLE: Elementary Financial Clerk

QUALIFICATIONS:

• High School Diploma or GED.
• Reasonable degree of proficiency in typing.
• Working knowledge of basic office procedures andthe operation of common office equipment.
• Demonstrates adequate public relation skills.
• Must pass a National Criminal History Record Check.
• Must possess positive personal assets
  • General Appearance
  • Personality
  • Courtesy
  • Punctuality
  • Loyalty
  • Diplomacy and Tact

REPORTS TO: Principal and/or Assistant Principal

JOB GOAL: To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.

DUTIES:

• Greets all visitors to the office in a friendly, helpful, courteous manner.
• Arranges for visitors to check in and out.
• Assist visitors.
• Answer the phone promptly and courteously.
• Take messages as needed.
• Aide and assist in Emergency phone calls.
• Keep up with appointments.
• Remain calm and in control during any difficult situation.
• Answers intercom from teachers and give messages to students when needed.
• Handles and distributes school mail.
• Maintains a regular filing system and processes incoming correspondence as instructed.
• Type awards and recognitions as needed.
• Assists the principal/assistant principal in securing substitutes.
• Maintains Transportation requests and records.
• Prepares Maintenance requests.
• Prepares and receives Warehouse orders.
• Prepares Custodial requests.
• Operates fax and copy machines.
• Maintains students permanent records efficiently and correctly.
• Schedule new students in Infinite Campus.
• Send household address/phone changes to Central Enrollment Specialist. Input all other demographics changed at school level.
• Orient new students to school.
• Put pictures of students in permanent folders.
• Withdraw students who leave.
• Monitor daily attendance.
• Keeps attendance records for students as well as staff members as required by the school, the business office, and the State Department of Education.
• Update student absent reason codes in Infinite Campus.
• Prepares daily absentee reports for staff and sends them to the Central Office.
• Transfer record between schools when a student is gained or lost.
• Maintain accurate classroom enrollment.
• Send weekly enrollment to the Central Office.
• Print report cards at the end of each 4.5 week period.
• Keep a daily account of information needed for the Annual Statistical Reports that are printed at the end of each quarter.
• Maintains these reports in a binder kept in the office.
• Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.
• Assists with Accreditation Report.
• Type state and federal reports as directed by the Principal.
• Prepares yearly class size audit report as directed by the Principal.
• Assists the principal/assistant principal in enrollment.
• Open Students permanent folders at the first of the year.
• Prepares Dead Files for central office at the end of year.
• Prepares 6th grade folders for middle school at the end of the year.
• Aide and assist in all personal injuries to both students and faculty
  • Assess the situation.
  • Notify principal/assistant principal.
  • Call appropriate medical personnel.
  • Contact parents of students.
• Administers prescribed medication as authorized by parent, physician, and current school board policy
  • Maintain records of daily medications given.
  • Maintain accurate records of authorization to dispense medications.
• Perform all bookkeeping tasks associated with the position
  • Items listed below are included in the activity fund procedures:
  • Verify all activity fund monies against numbered receipts.
  • Issue numbered receipts for all monies after verification process.
  • Process financial information through use of ADPC program.
  • Verify money for deposit with Activity Fund Custodian.
• Prepares purchase order requests for general fund and activity fund.
• Place orders after the purchase order is issued.
• Check in all packages and check packing slips.
• Process invoices as they come in.
• Inventories and maintains supplies and materials.
• Responsible for getting time cards in for substitutes.
• Send fundraiser requests.
• Keep profit/loss statements.
• Order/Sell items in the student store.

OTHER DUTIES:

Other duties as assigned by Principal and/or Assistant Principal.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to the public and other employees of the organization.

MATHEMATICAL SKILLS:

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

OTHER SKILLS AND ABILITIES:

Ability to cooperate in a team effort with other employees.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to twenty five (25) pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

TERMS OF EMPLOYMENT:

Salary and work year to be determined by current contract.

EVALUATION:

Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support personnel.

Postings current as of 11/12/2026 11:55:58 AM CST.