Office Personal Assistant

voAIce; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) Plan

Discretionary PTO

Paid Holidays

Job summary

voAIce in Los Angeles is seeking a highly organized Personal Assistant & Office Assistant to support a founder and family in Beverly Grove. The role blends personal assistance, scheduling, hospitality, and office operations, with duties across office and occasional household logistics.

The successful candidate will be professional, discreet, and detail-oriented, capable of coordinating priorities and delivering a warm, polished experience for visitors.

Qualifications

• Minimum of 4+ years of relevant experience in Personal Assistant, Executive Assistant, Office Assistant, Concierge, Hospitality, or similar roles.
• Strong proficiency with Microsoft 365 (Outlook/Teams/Word/Excel) and calendar management.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Valid driver’s license and reliable transportation.

Responsibilities

• Managing schedules, appointments, reservations, and day-to-day logistics.
• Coordinating personal, household, and lifestyle-related requests.
• Supporting travel research, itinerary preparation, and travel logistics.
• Acting as a liaison between principals, household staff, service providers, vendors, and office personnel.
• Maintaining awareness of changing priorities and ensuring commitments are properly coordinated.
• Creating a warm, polished, and professional experience for visitors and guests.
• Supporting a hospitality-focused office environment and maintaining presentation-ready common areas.
• Assisting with administrative projects, documentation, banking errands, and operational support.
• Coordinating pet-related appointments, transportation, and care logistics as needed.
• Managing sensitive and confidential information with professionalism and discretion.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion and professionalism

Tools

Microsoft 365

Outlook

Teams

Word

Excel

Job description

We are seeking a highly organized, proactive, and professional Personal Assistant & Office Assistant to support a founder and family while serving as the welcoming presence of a boutique executive office in Beverly Grove.

This is a unique opportunity for someone who enjoys a dynamic role that combines personal assistance, scheduling, hospitality, household coordination, administrative support, and office operations. The successful candidate will become a trusted partner responsible for helping manage the details that allow daily professional and personal priorities to run seamlessly.

This position is fully on-site and based primarily in our Beverly Grove office. Responsibilities may occasionally extend to the principals’ residence or off-site appointments, depending on the needs of the day. The ideal candidate is comfortable transitioning between office, household, and logistical support responsibilities while maintaining professionalism, discretion, and exceptional attention to detail.

Key Responsibilities

The Personal Assistant & Office Assistant will support a broad range of personal, administrative, household, and office-related responsibilities, including:

• Managing schedules, appointments, reservations, and day-to-day logistics.
• Coordinating personal, household, and lifestyle-related requests.
• Supporting travel research, itinerary preparation, and travel logistics.
• Acting as a liaison between the principals, household staff, service providers, vendors, and office personnel.
• Maintaining awareness of changing priorities and ensuring commitments are properly coordinated.
• Creating a warm, polished, and professional experience for visitors and guests.
• Supporting a hospitality-focused office environment and maintaining presentation-ready common areas.
• Assisting with administrative projects, documentation, banking errands, and operational support.
• Coordinating pet-related appointments, transportation, and care logistics as needed.
• Managing sensitive and confidential information with professionalism and discretion.

Qualifications & Requirements

We're seeking someone who brings both experience and exceptional judgment to the role.

Required Qualifications

• Minimum of 4+ years of relevant experience in a Personal Assistant, Executive Assistant, Office Assistant, Concierge, Hospitality, Administrative, or similar support role.
• Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and calendar management.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Valid driver's license and reliable transportation.

Preferred Attributes

The ideal candidate:

• Demonstrates excellent judgment and decision-making skills.
• Is highly proactive and does not require significant oversight or hand-holding.
• Takes ownership of responsibilities and follows through consistently.
• Has a "make it happen" mentality and enjoys solving problems.
• Is naturally resourceful and understands how to find solutions independently.
• Is comfortable supporting a busy founder and adapting to changing priorities.
• Is technologically savvy and comfortable learning new platforms, systems, and tools.
• Has strong knowledge of Los Angeles and can confidently assist with recommendations, reservations, routing, logistics, and local coordination.
• Possesses a hospitality mindset and takes pride in creating exceptional experiences for others.
• Is comfortable around dogs and willing to assist with occasional pet-related scheduling and logistics.

References

Professional references will be required during the hiring process.

We offer a competitive benefits package, including:

• Medical Insurance
• Vision Insurance
• 401(k) Plan
• Discretionary PTO
• Paid Holidays

Location Preference

Because this is a fully on-site position with occasional responsibilities requiring local travel, we strongly prefer candidates who reside within approximately 15 minutes of Beverly Grove, West Hollywood, or Beverly Hills.

Why Join Us

This is an opportunity to become a valued member of a close-knit team and play an important role in supporting both professional and personal operations.

The position offers variety, autonomy, meaningful responsibility, and the opportunity to build trusted relationships while making a direct impact every day.

If you are highly organized, naturally proactive, service-oriented, and enjoy helping others succeed behind the scenes, we would love to hear from you.