Executive Personal & Office Concierge (On-Site LA)

voAIce; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) Plan

Discretionary PTO

Paid Holidays

Job summary

voAIce in Los Angeles is seeking a highly organized Personal Assistant & Office Assistant to support a founder and family in Beverly Grove. The role blends personal assistance, scheduling, hospitality, and office operations, with duties across office and occasional household logistics.

The successful candidate will be professional, discreet, and detail-oriented, capable of coordinating priorities and delivering a warm, polished experience for visitors.

Qualifications

• Minimum of 4+ years of relevant experience in Personal Assistant, Executive Assistant, Office Assistant, Concierge, Hospitality, or similar roles.
• Strong proficiency with Microsoft 365 (Outlook/Teams/Word/Excel) and calendar management.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Valid driver’s license and reliable transportation.

Responsibilities

• Managing schedules, appointments, reservations, and day-to-day logistics.
• Coordinating personal, household, and lifestyle-related requests.
• Supporting travel research, itinerary preparation, and travel logistics.
• Acting as a liaison between principals, household staff, service providers, vendors, and office personnel.
• Maintaining awareness of changing priorities and ensuring commitments are properly coordinated.
• Creating a warm, polished, and professional experience for visitors and guests.
• Supporting a hospitality-focused office environment and maintaining presentation-ready common areas.
• Assisting with administrative projects, documentation, banking errands, and operational support.
• Coordinating pet-related appointments, transportation, and care logistics as needed.
• Managing sensitive and confidential information with professionalism and discretion.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion and professionalism

Tools

Microsoft 365

Outlook

Teams

Word

Excel

Job description

voAIce in Los Angeles is seeking a highly organized Personal Assistant & Office Assistant to support a founder and family in Beverly Grove. The role blends personal assistance, scheduling, hospitality, and office operations, with duties across office and occasional household logistics.

The successful candidate will be professional, discreet, and detail-oriented, capable of coordinating priorities and delivering a warm, polished experience for visitors.