Office Ops Manager (Startup) | Flexible Hours & Equity

Diffraqtion; Somerville (MA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Company equity options

Medical, dental and vision

401K match

Company discounts

Unlimited PTO

Job summary

Diffraqtion, a Boston-area startup building the world’s first Quantum Camera, is hiring an Office Operations Manager. This broad role touches facilities, events, contracting, accounting, IT, and executive support within an early‑stage technical environment.

The position can be part‑time or full‑time and requires U.S. citizenship, permanent residency, or export control eligibility. Equity, benefits, and flexible work options are offered to support a growing team.

Qualifications

• 2–5 years of experience in operations, office management, or executive support at an early‑stage startup.
• Comfortable working in ambiguity and building processes from scratch.
• Strong written and verbal communication skills with sound judgment on when to escalate.

Responsibilities

• Design and maintain the office space and team areas.
• Coordinate with building management and service providers.
• Organize meetings, investor and customer visits, and team events.
• Support workplace safety and security policy implementation.
• Manage office purchasing and inventory.
• Assist with IT logistics and data handling procedures.
• Support day-to-day HR activities including onboarding, payroll processing, and benefits enrollment.
• Process expense reports and reimbursements.
• Manage internal communications and assist marketing efforts.
• Coordinate external events and travel arrangements.
• Prepare materials for board meetings and investor updates.

Skills

Communication skills

Administrative tasks

Ambiguity tolerance

Data handling

AI tools (e.g., Claude/ChatGPT)

Tools

Microsoft Office

QuickBooks

Job description

Diffraqtion, a Boston-area startup building the world’s first Quantum Camera, is hiring an Office Operations Manager. This broad role touches facilities, events, contracting, accounting, IT, and executive support within an early‑stage technical environment.

The position can be part‑time or full‑time and requires U.S. citizenship, permanent residency, or export control eligibility. Equity, benefits, and flexible work options are offered to support a growing team.