Office Operations & Vendor Concierge

VERBIO North America LLC; Stamford (CT); Hybrid; USD 42,000 - 62,000; Full time

Job summary

VERBIO North America is seeking an Office Administrator to maintain a clean, organized, and welcoming workplace in Stamford. You will manage day-to-day office upkeep, coordinate with vendors, handle mail, stock supplies, and ensure meeting rooms and common areas are ready for staff and visitors.

You will develop strong relationships with service providers, support office operations, and uphold high standards of cleanliness and presentation while supporting a productive work environment.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of experience in office administration or similar role.
• Strong organizational skills.
• Excellent verbal and written communication with a customer service focus.
• Experience coordinating with vendors and building/property management teams preferred.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and commitment to office presentation and cleanliness.
• Ability to lift/move up to 40 lbs occasionally.

Responsibilities

• Act as the office liaison for property management issues: maintenance requests, heat/AC, office cleaning etc.
• Build and maintain relationships with external vendors and service providers for the office.
• Process incoming/outgoing mail and deliveries.
• Manage FedEx account and create/send shipments as required.
• Scan, copy, print, proofread, and other administrative, document-related functions.
• Manage office and kitchen supplies and place supplies orders as needed. Ensure the office is stocked with refreshments for employees.
• Ensure office space, kitchen, and meeting rooms are always presentable and cleaned.
• Manage conference room reservations, coordinate with meeting organizers if necessary.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Vendor coordination

MS Office

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

VERBIO North America is seeking an Office Administrator to maintain a clean, organized, and welcoming workplace in Stamford. You will manage day-to-day office upkeep, coordinate with vendors, handle mail, stock supplies, and ensure meeting rooms and common areas are ready for staff and visitors.

You will develop strong relationships with service providers, support office operations, and uphold high standards of cleanliness and presentation while supporting a productive work environment.