Clerical Specialist

Weltman, Weinberg & Reis Co., LPA; Cincinnati (OH); Hybrid; USD 26,000 - 32,000; Full time

Benefits offered by this job

Hybrid schedule after 3-6 months

Paid time off: 16 days + 9 holidays

Medical, Rx, Dental, Vision, 401(k)

Free Parking or Public Transit during

Job summary

Weltman, Weinberg & Reis Co., LPA is seeking a Clerical Specialist within the Legal Collections department to provide administrative and clerical support, ensuring efficient department operation.

The role involves document preparation, communication with clients and courts, and accurate data entry, with a hybrid schedule potential after 3-6 months. Strong attention to detail and solid MS Office skills are required.

Qualifications

• High school diploma or GED required.
• 6 months relevant business experience or equivalent.
• Typed speed of at least 35 words per minute.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to pass background check and drug screen.

Responsibilities

• Prepares routine documents and correspondence for the department.
• Contacts customers, attorneys, and courts by mail, fax, phone, or email to provide or request documents and updates.
• Reviews and assembles documents for court proceedings with proper signatures and notarization.
• Sets up and closes accounts per procedures.
• Takes inbound calls and makes outbound calls for collections.
• Performs data entry to update account files.
• Maintains regular attendance as an essential function.

Job description

The Clerical Specialist within our Legal Collections department provides administrative and clerical support to ensure the efficient operation of the department.

Responsibilities/Duties/Functions/Tasks:

• Prepares routine, department-specific documents, letters and correspondence
• Contacts internal and/or external customers, attorneys and courts via mail, fax, telephone, or e-mail to provide or request needed documents and provide status updates
• Reviews and assembles documents and materials for court proceedings, ensuring proper signatures are obtained, documents are notarized, appropriate exhibits are attached, etc.
• Sets up and/or closes accounts according to established procedures
• Takes inbound calls, directs calls, and conveys messages, as required
• Makes outbound calls, verifies consumer information, reads credit bureaus and follows up on leads, as required for collections
• Sorts, files, locate, and distribute records, processes mail, photocopies and faxes documents
• Performs computer data entry to update account files
• Complete all required training applicable to this position
• Regular and predictable attendance is an essential function of this position
• Other duties, as assigned

Qualifications:

• High school diploma or general education degree (GED).
• 6 months relevant business experience or an equivalent combination of education, training, and experience.
• Ability to type a minimum of 35 words per minute.
• Excellent oral and written communication skills.
• Organizational and multi-tasking skills.
• Skill with Microsoft Office Application (Word, Excel, Outlook, PowerPoint).
• Must pass background check and drug screen.

Benefits and Compensation:

• $19.48/hr.- $23.47/hr. based upon experience
• $2,000 Retention Bonus during the 1st year of Employment
• Employees proficient in Spanish may receive additional compensation
• Hybrid Schedule potential after 3-6 months, depending on business needs
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the firm
• Employee Perks Available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives
• Free Parking or Public Transit during training period
• Onsite fitness center (available to join)

Physical and Mental Demands:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the empl oyee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

EEO Statement:

Weltman is an equal opportunity employer.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.