Office Operations & Records Administrator (FW & Dallas)

Wade Trim; Dallas (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Wade Trim is seeking an experienced Office Administrator to join our Administration team, supporting our Dallas and Fort Worth offices. This role will be based in one location with occasional travel to the other to support operations, meetings, and events.

The ideal candidate will have a high school diploma and 7–10 years of related office experience, along with strong writing, organizational, and communication skills, and a proactive, collaborative approach to handling documents, procedures,

Qualifications

• High school diploma is required.
• 7–10 years of related office experience.
• Strong writing, organizational, and communication skills.
• Self-motivated and works well with others.

Responsibilities

• Manage requests submitted through the Administrative Support Desk and finalize documents (transmittals, memorandums, reports, contracts).
• Save and centralize correspondence in ProjectWise for version control and auditable records.
• Prepare and distribute documents via USPS/UPS; track shipments and delivery timelines.
• Oversee building functions including landscaping, HVAC, equipment, and supplies; manage office budgets.
• Serve as acting safety lead and conduct monthly safety inspections; maintain SDSs.

Skills

Leadership

Communication

Organizational skills

Professional demeanor

Microsoft Office

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Multi-line telephone system

Office equipment (printer, copier)

Job description

Wade Trim is seeking an experienced Office Administrator to join our Administration team, supporting our Dallas and Fort Worth offices. This role will be based in one location with occasional travel to the other to support operations, meetings, and events.

The ideal candidate will have a high school diploma and 7–10 years of related office experience, along with strong writing, organizational, and communication skills, and a proactive, collaborative approach to handling documents, procedures,