Site Administrative Coordinator | Payroll & Onboarding

Talentify; Tracy (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

ABM is seeking an Administrative & Operations Support role in Tracy, CA. The position requires a high school diploma or GED, 1–3 years of administrative experience, and offers participation in a comprehensive ABM benefits package.

Responsibilities include managing site-level admin tasks, payroll data entry, recruitment support, onboarding, compliance reporting, and cross-team coordination to ensure smooth operations across the facility.

Qualifications

• High school diploma or GED required.
• College degree or equivalent work experience preferred.
• 1-3 years administrative experience preferred

Responsibilities

• Manages daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
• Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
• Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
• Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.
• Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
• Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
• Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
• Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.
• Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
• Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
• Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
• Maintains applicant status logs, onboarding checklists, and supports site hiring plans.
• Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
• Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
• Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
• Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.
• Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
• Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
• Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.
• Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
• Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
• Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.
• Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

Education

High school diploma or GED

College degree or equivalent work experience

Job description

ABM is seeking an Administrative & Operations Support role in Tracy, CA. The position requires a high school diploma or GED, 1–3 years of administrative experience, and offers participation in a comprehensive ABM benefits package.

Responsibilities include managing site-level admin tasks, payroll data entry, recruitment support, onboarding, compliance reporting, and cross-team coordination to ensure smooth operations across the facility.