Office Operations & Print Production Specialist

Alliant Insurance Services; Chicago (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

Alliant Insurance Services seeks an Office Operations Specialist to support day-to-day administrative, facilities, and workplace operations.

You will independently prioritize needs, manage high-volume print production on Xerox Versant 280, coordinate vendors, access control, mail, and office logistics.

This role requires a high school diploma, 4+ years in office services, excellent communication, and the ability to work with cross-functional teams in a fast-paced Chicago environment.

Qualifications

• High school diploma or equivalent; 4+ years in office services.
• Experience operating Xerox Versant 280 Press in high-volume env.
• Strong communication and organizational skills with proactive problem-solving.

Responsibilities

• Prioritize office operations and coordinate daily tasks.
• Manage high-volume print production and ensure deadlines.
• Order supplies, liaise with vendors, and maintain office readiness.
• Assist with conferences, events, and mail handling.
• Support office leadership with administrative tasks.
• Serve as liaison with building management and security.
• Maintain conference rooms and setup for new hires.
• Provide general administrative support to staff.

Skills

Communication

Teamwork

Customer service

Time management

MS Office

Xerox troubleshooting

Education

High School Diploma

4+ years office services experience

Tools

Xerox Versant 280 Press

Job description

Alliant Insurance Services seeks an Office Operations Specialist to support day-to-day administrative, facilities, and workplace operations.

You will independently prioritize needs, manage high-volume print production on Xerox Versant 280, coordinate vendors, access control, mail, and office logistics.

This role requires a high school diploma, 4+ years in office services, excellent communication, and the ability to work with cross-functional teams in a fast-paced Chicago environment.