Office Operations & Payroll Coordinator

Atlantic Health System; Newton (NJ); On-site; USD 35,000 - 52,000; Full time

Job summary

Atlantic Health System in New Jersey is seeking an office clerk to handle clerical tasks, answer calls, greet clients, manage files, and keep paperwork up to date across Western Region operations.

The role supports Nursing Education and Shared Governance by coordinating communications, maintaining policy manuals, organizing records, and assisting with scheduling, travel, and payroll-related activities for several departments.

Qualifications

• Associate's degree or equivalent.
• 2 years of relevant experience.
• Bachelor's degree preferred.

Responsibilities

• Handles incoming phone calls and other communications.
• Greet clients and visitors, manage files, update paperwork and documents.
• Prepare and maintain follow-up of action items to meet deadlines.
• Compiles information and maintains updated spreadsheets for operations.
• Initiates routine correspondence for meetings, maintenance, purchasing, and inquiries.
• Maintains record keeping and filing systems for prompt retrieval.
• Assists in managing multiple Excel spreadsheets for internal distribution.
• Coordinate nursing education materials and governance documentation.
• Supply ordering and invoice payments.
• Oversee payroll/API for 4 departments.
• Manage schedule, calendar, communications, and travel for the Manager of Nursing Education.
• Performs other related duties as assigned.

Skills

Clerical tasks

Phone handling

Client greeting

File management

Documentation

Spreadsheet maintenance

Education

Associate's degree or equivalent

Bachelor's Degree in any related field

Job description

Atlantic Health System in New Jersey is seeking an office clerk to handle clerical tasks, answer calls, greet clients, manage files, and keep paperwork up to date across Western Region operations.

The role supports Nursing Education and Shared Governance by coordinating communications, maintaining policy manuals, organizing records, and assisting with scheduling, travel, and payroll-related activities for several departments.