Office Operations & Onboarding Specialist

WhiteCap Search; Stamford (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Whitecap Search is seeking a detail-oriented Office Operations professional to join our Stamford, CT team. You will handle essential operations and administrative support in a fast-paced environment, ensuring smooth daily office functions and contributing to onboarding and offboarding activities.

The role emphasizes multitasking, prioritization, and a solutions-oriented mindset to maintain high service levels.

Qualifications

• 2.5-3 years of Reception/Office coordination experience in investment management, banking, or professional settings.
• Proficiency with Microsoft Office Suite and SharePoint.
• Experience supporting office operations, facilities, reception, or workplace services preferred.

Responsibilities

• Manage employee access cards (issuance, tracking, activation/deactivation, record maintenance).
• Coordinate office supply ordering twice weekly, monitor inventory, and reconcile receipts/expenses.
• Track office inventory and company-issued equipment.
• Schedule and coordinate vendors for office maintenance/repair needs.
• Maintain SharePoint documents and keep resources current.
• Track facilities tickets and ensure timely resolution.
• Prepare team meeting agendas and document action items.

Skills

Office coordination

Multitasking

Prioritization

Tools

Microsoft Office Suite

SharePoint

Job description

Whitecap Search is seeking a detail-oriented Office Operations professional to join our Stamford, CT team. You will handle essential operations and administrative support in a fast-paced environment, ensuring smooth daily office functions and contributing to onboarding and offboarding activities.

The role emphasizes multitasking, prioritization, and a solutions-oriented mindset to maintain high service levels.