Office & Operations Manager - Senior Living

Insight Living; Vero Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Insight Living in Vero Beach, FL is seeking an Office Manager to support the Executive Director by supervising reception staff, handling bookkeeping, maintaining software systems, and assisting with HR functions.

The role involves overseeing office operations, training staff, managing budgets for supplies, and ensuring accurate resident recordkeeping. You will coordinate schedules, manage onboarding processes, and collaborate with leadership to improve processes.

Qualifications

• Must have at least a high school diploma or equivalent; additional education or training preferred.
• At least 2 years of experience in office management and bookkeeping.
• General human resources knowledge.
• Supervisory experience required.

Responsibilities

• Manage reception area, staff, and processes; provide oversight, training, and mentoring.
• Serve as backup to receptionist in their absence, or at the request of the Executive Director.
• Answer calls, greet and welcome guests.
• Schedule meetings and coordinate office activities.
• Responsible for office supplies and equipment orders, budgeting and needs of Community.
• Ensure compliance of resident records, assist with corrective actions as needed.
• Collaborate with leadership, providing support as necessary.
• Maintain familiarity with Community software; attend training as required.
• Support Accounts Receivable (A/R) and Accounts Payable (A/P) processes.
• Assist employee onboarding with background screening and drug testing, verify trainings completed.
• Support employee recognition efforts.
• Duties may shift based on organizational needs; perform duties as directed by ED and Insight President.
• Supervisory Responsibility: Yes.

Skills

Communication

Time management

Customer service

Teamwork

Problem solving

Education

High school diploma or equivalent

Additional education or training preferred

Tools

Microsoft Word

Excel

Google Suite

Job description

Insight Living in Vero Beach, FL is seeking an Office Manager to support the Executive Director by supervising reception staff, handling bookkeeping, maintaining software systems, and assisting with HR functions.

The role involves overseeing office operations, training staff, managing budgets for supplies, and ensuring accurate resident recordkeeping. You will coordinate schedules, manage onboarding processes, and collaborate with leadership to improve processes.