Senior Living Office & HR Operations Manager

Viva Senior Living at Chesapeake; Chesapeake (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

Viva Senior Living at Chesapeake seeks a Business Office Manager to oversee administrative and HR tasks, payroll coordination, and accounting support for a senior living community. You will supervise the Receptionist, manage payroll tasks, and serve as the liaison with Home Office and department heads.

You will handle data entry in PCC, maintain resident files, ensure confidentiality, and uphold regulatory and attendance standards while fostering a compassionate environment for residents and

Qualifications

• Must possess a high school diploma or GED.
• Must read, write, speak and understand English.
• Knowledgeable about community services and rates.
• Responsible for compiling data for Home Office submission.
• Assists with HR and Accounting matters.
• Supervise, coach, and mentor the Receptionist.

Responsibilities

• Assist Department Heads, as needed, with entering appropriate data in PCC.
• Supervise, coach, and mentor the Receptionist.
• Community point of contact for Human Resources and Accounting situations.
• Type memos, correspondence, reports, and other documents as requested.
• Maintains current file of residents and emergency contact numbers.
• Creates and maintains an atmosphere of warmth, personal interest and positive emphasis.
• Maintains confidentiality of all pertinent resident information to ensure rights.
• As approved by Executive Director, perform administrative tasks in PCC.
• Reconcile and transmit petty cash reimbursement requests bi-weekly.
• Mails invoices and reports to Home Office in a timely manner.
• Maintains employee records and files, including I-9 and evaluations.
• Managing Staffing and Recruiting Process and hiring workflows.
• Pre hire screening including drug screens, references, background checks.

Skills

Data entry

Supervisory skills

HR knowledge

English proficiency

Communication skills

Education

High school diploma or GED

Tools

PCC

Job description

Viva Senior Living at Chesapeake seeks a Business Office Manager to oversee administrative and HR tasks, payroll coordination, and accounting support for a senior living community. You will supervise the Receptionist, manage payroll tasks, and serve as the liaison with Home Office and department heads.

You will handle data entry in PCC, maintain resident files, ensure confidentiality, and uphold regulatory and attendance standards while fostering a compassionate environment for residents and