Office & HR Operations Manager for Senior Living

Chestnut Hill; Philadelphia (Philadelphia County); On-site; USD 52,000 - 76,000; Full time

Job summary

Viva Senior Living in Philadelphia seeks a Business Office Manager to oversee administrative and HR/accounting support for the community. You will supervise the receptionist, handle data entry, payroll, and communications with Home Office, and ensure resident privacy and regulatory compliance.

The role emphasizes confidentiality, teamwork, and adherence to attendance and policy guidelines, with duties spanning file maintenance, onboarding coordination, and incident reporting.

Qualifications

• Must read, write, speak and understand English.
• Must maintain confidentiality of resident information.
• Ability to work with peers in a congenial environment.

Responsibilities

• Assist Department Heads with data entry and admin tasks.
• Supervise and mentor the Receptionist.
• Coordinate human resources and accounting communications.
• Type memos, reports and correspondence as requested.
• Maintain resident and on-call emergency contact files.
• Process payroll bi-weekly and mail documents to Home Office.
• Oversee hiring processes, screenings and interviews.
• Ensure compliance with policies and maintain confidentiality.

Skills

Communication skills

English proficiency

Compassionate care

Education

High school diploma or GED

Job description

Viva Senior Living in Philadelphia seeks a Business Office Manager to oversee administrative and HR/accounting support for the community. You will supervise the receptionist, handle data entry, payroll, and communications with Home Office, and ensure resident privacy and regulatory compliance.

The role emphasizes confidentiality, teamwork, and adherence to attendance and policy guidelines, with duties spanning file maintenance, onboarding coordination, and incident reporting.